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Financial Operations Manager

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia the Hive Hong Kong Full time

The Hive Hong Kong is a leading provider of flexible workspaces in the Asia Pacific region. Our mission is to create meaningful relationships by building a second home where ideas come to life.

We are seeking a Senior Finance Executive to join our dynamic team. This role will play a key part in managing Accounts Payable and Accounts Receivable, full-set accounting, cash flow management, budgeting, and financial analysis.

Key Responsibilities
  • Accounts Payable & Accounts Receivable
    • Prepare weekly payment proposals for the Finance Manager and Head of Finance
    • Ensure all payments have sufficient documentation (e.g., PO approvals, invoices)
    • Review and approve monthly membership invoices based on the operations membership tracker
    • Assist junior AP and AR staff in resolving daily finance operation issues
  • Full-Set Accounting
    • Monitor accruals and prepayments, ensuring timely recognition and write-offs
    • Post manual journal entries to ensure up-to-date and reliable management accounts
    • Conduct financial analysis and present EBITDA and net profit/loss reports to the Finance Manager, Country Manager, and FP&A team
    • Assist the Finance Manager with the IFRS16 lease schedule and postings
  • Cash Flow & Forecasting
    • Maintain and update monthly cash flow reports based on bank transactions
    • Prepare 12-month cash flow forecasts, factoring in recurring expenses, upcoming renewals, and variable spending trends
  • Budgeting
    • Collaborate with the Country Manager, Finance Manager, and other departments to prepare budgets aligned with recurring expenses and strategic plans
  • Ad-Hoc Responsibilities
    • Liaise with bankers, auditors, and tax agents on financial matters
  • Process Improvement
    • Optimize weekly payment processes by streamlining workflows and ensuring complete documentation, resulting in a fixed payment cycle and structured approval process
    • Work closely with the Country Manager to implement bi-weekly finance and operations calls to strengthen cross-department collaboration and ensure a smooth workflow
Requirements
  • 3-5 years of experience in finance, accounting, or a related field
  • Strong understanding of AP, AR, financial reporting, and full-set accounting
  • Proficiency in Microsoft Excel and accounting software
  • Excellent analytical, organizational, and problem-solving skills
  • Ability to work independently and collaborate with multiple stakeholders
  • Prior experience in real estate, co-working spaces, or startups is a plus
  • Fluent in English; proficiency in Mandarin is an advantage
Benefits
  • Competitive salary reflective of your growth
  • Variety of discounts across our growing industry partners
  • A comprehensive training academy to support your growth and longevity with us
  • Education allowance to support external training
  • A fun, dynamic working environment, working with a diverse, world-class team
  • Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
  • An extra day of leave to celebrate your birthday
  • An annual dedicated day to volunteer at a charity of your choice
  • Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations