Facilities and Administration Manager

4 days ago


Johor Bahru, Johor, Malaysia WESCO Distribution Full time

**Company Overview**

Welcome to WESCO Distribution, where we pride ourselves on providing exceptional customer service and operating efficiently.

**Job Description**

In this role as Business Operations Coordinator, you will be responsible for overseeing various aspects of our facility's operations, including managing budgets, coordinating training programs, and developing policies and procedures.

**Responsibilities**

  • Plan, coordinate, and implement administrative procedures and systems to streamline processes.
  • Recruit, train, and allocate personnel and office space to maximize efficiency.
  • Assess staff performance and provide coaching and guidance to ensure high productivity.
  • Ensure the timely and accurate flow of information within the company to support business operations.
  • Manage schedules and deadlines effectively.
  • Monitor inventory of office supplies and make informed purchasing decisions.
  • Monitor costs and expenses to assist in budget preparation.
  • Oversee accounts payable and accounts receivable issues and resolution.
  • Manage facilities services, maintenance activities, and tradespersons.
  • Organize and supervise other office activities, including recycling, renovations, and event planning.
  • Ensure operations adhere to policies and regulations.

**Qualifications**

  • High School Degree or Equivalent required.
  • Associates' Degree (U.S.) or College Diploma (Canada) preferred.
  • Prior experience with problem-solving moderate to complex issues required.
  • Prior experience with effective communication with all levels in an organization required.
  • Knowledge of office travel management processes required.
  • Computer skills: Microsoft Office Suite, Excel, and Outlook required.
  • Proven knowledge of vendor selection, competitive bidding, contract negotiations, and evaluation procedures preferred.
  • Knowledge of finance, accounting, budgeting, and cost control principles preferred.
  • Leadership and team management skills preferred.

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