Executive Procurement Specialist

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia TipTopJob Malaysia Full time

Job Description:
The Executive Procurement Specialist will play a pivotal role in supporting the procurement team in acquiring goods and services for our organization. Working closely with the Procurement Manager, they will be responsible for managing the purchasing process, maintaining supplier relationships, ensuring compliance with organizational policies, and ensuring cost-effective and efficient procurement operations.

Key Responsibilities:
  1. IT-Specific Responsibilities:
  • Demonstrate a strong understanding of IT products and services, including hardware, software, networking, and cloud services.
  • Plan and execute sourcing strategies for IT projects, analyzing data, spending trends, and market intelligence to make informed decisions.
  • Establish and maintain strong relationships with IT suppliers and stakeholders, monitoring supplier performance to ensure timely delivery, adherence to contractual terms, and alignment with company goals.
  • Initiate due diligence checks on new IT suppliers and conduct price benchmarking exercises to ensure the right suppliers are chosen at the best possible price.
  • Ensure IT goods and services are delivered on time, within scope, and within budget, overseeing the timely renewal of contracts and ensuring comprehensive information and documentation for all IT tenders and RFP events.
General Procurement Responsibilities:
  • E nsure compliance with organizational policies and regulations in all procurement activities, maintaining accurate records and documentation of transactions, tenders, and contracts.
  • Handle daily operational issues, providing solutions to ensure smooth procurement processes, working closely with internal teams, including IT, finance, and legal, to ensure alignment and efficiency in procurement operations.
  • Assist in negotiating terms and pricing with suppliers, aiming to achieve the best value for the company, continuously assessing opportunities to optimize value, quality, and cost across all procurement activities.
  • Contribute ideas for process improvements and system efficiency, focusing on increasing stakeholder satisfaction and enhancing the overall effectiveness of the procurement function.
  • Keep track of project updates from individual buyers and foster teamwork within the procurement team, working towards increasing efficiency and collaboration among team members, ensuring a smooth procurement process.
  • Stay informed on sourcing and market trends, providing regular updates on new products, technologies, and services to key stakeholders to keep the procurement process current and competitive.


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