Human Resources Specialist
1 week ago
This HR Generalist role plays a pivotal part in supporting the Human Resources Department by assisting in various functions and activities. The successful candidate will work closely with the HR Manager to ensure the implementation of HR policies and procedures, HRIS, Talent Requisition, Compensation & Benefits, Learning & Development.
The key responsibilities of this position include:
- Overseeing the accurate and timely processing of monthly payroll;
- Ensuring that all payroll transactions are processed in compliance with relevant laws and regulations;
- Providing guidance and supervising the payroll team to ensure team members perform their duties effectively and timely;
- Ensuring payroll practices comply with statutory requirements and Malaysia Employment Act;
- Communicating with employees regarding payroll-related matters such as deductions, bonuses, tax, etc.
- Assisting in the talent acquisition process by coordinating job postings, screening resumes, scheduling interviews, and conducting initial interviews;
- Collaborating with hiring managers to facilitate a smooth and efficient recruitment process;
- Maintaining and updating job descriptions;
- Monitoring the expiry and renewal of foreign workers' permits and Fomema medical check-up arrangements;
- Coordinating with landlords on the renewal of tenancy agreements for all hostels;
- Updating management and HODs for any new rules and regulations related to foreign workers and hostels from time to time;
- Coordinating and executing internal, external, and public training as per yearly training plans;
- Responsible for maintaining the training record, training evaluation, and ensuring the record is up-to-date;
- Monitoring the probation review of new employees and notifying respective HODs for employee confirmation;
- Preparing Letter of Confirmation, Annual Increment, and Bonus letter;
Executing planned events related to employee initiatives.
Reporting and Updates- Preparing and completing monthly HR reports, including attendance analysis, turnover analysis, etc.;
- Ensuring the HR database and personnel information are up-to-date;
- Providing support in other areas of human resources and assisting in ad-hoc projects as required;
Conducting investigations and preparing necessary documents and letters for further action.
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