Administrative Support Specialist
5 days ago
Virtuos Kuala Lumpur is a global leader in the video game industry, and we are seeking an exceptional Office Administrator to join our team.
This is an exciting opportunity for a highly organized and detail-oriented individual to oversee all aspects of office management, including maintenance, supplies, and vendor relations. The successful candidate will provide comprehensive administrative support, encompassing scheduling, travel arrangements, document preparation, filing systems, HR functions such as recruitment, onboarding, and record-keeping, as well as finance-related tasks including invoice processing and expense tracking.
The Office Administrator will also be responsible for event coordination duties, such as planning and logistics for company events, ensuring seamless operations and maintaining a positive work environment.
Key Responsibilities- General Office Management:
- Oversee daily office operations, including maintenance, supplies, and cleanliness.
- Manage office facilities and equipment, ensuring they are well-maintained and functioning properly.
- Act as the primary point of contact for external vendors and service providers.
- Office licensing renewals with authorities.
- Administrative Support:
- Provide administrative assistance to various departments, including scheduling meetings, booking travel arrangements, preparing documents and presentations.
- Assist in the preparation and distribution of internal communications.
- Maintain electronic and hard copy filing systems.
- Provide administrative support as needed, ensuring seamless office operations.
- Human Resources Support:
- Assist with recruitment candidate interview setup when necessary.
- Support employee onboarding and offboarding processes.
- Finance and Procurement Support:
- Assist with invoice processing, expense tracking, and purchase orders.
- Liaise with the finance department to ensure timely payment of bills and invoices.
- Maintain accurate records of office expenditures.
- Event Coordination:
- Assist in the planning and coordination of company events, such as meetings, conferences, and team-building activities.
- Arrange logistics, catering, and other event-related services as needed.
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