Facility Operations Specialist

3 days ago


Bayan Lepas, Penang, Malaysia SWAROVSKI Full time

About Us


We're Swarovski, a global leader in crystal-based products, driven by a passion for innovation and self-expression. Our brand is built on a legacy of excellence, craftsmanship, and dedication to quality. We're committed to creating a workplace where everyone feels valued, respected, and connected, and we're always looking for talented individuals who share our values.



Job Overview


This role is an exciting opportunity to join our team as an Executive Administrative Assistant and Facility Operations Specialist. As the first point of contact for visitors and phone calls, you'll provide exceptional support to our teams and contribute to the smooth operation of our facilities. Your strong organizational skills, attention to detail, and excellent communication skills will make you a valuable asset to our organization.



Key Responsibilities



  • Manage daily mail, deliveries, and couriers while ensuring compliance with security protocols.
  • Oversee and maintain office supplies, including stationery and other materials.
  • Arrange and coordinate business meetings, events, and travel logistics.
  • Monitor and ensure the quality of facility management services.
  • Perform various administrative tasks, including filing, photocopying, scanning, and preparing training materials.
  • Support GBS management with personal assistant tasks and assist in organizing office events.
  • Identify opportunities for process improvements and implement cost-effective solutions.


About You


We're looking for someone with a minimum 1-2 years of experience in front desk, office administration, or customer service. You should have strong organizational skills, attention to detail, and excellent communication skills. Fluency in English is required, and additional language capabilities are a plus. Proficiency in MS Office (Office, Excel, PowerPoint) is also essential.



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