Administrative Assistant and Facility Management Specialist

7 days ago

Bayan Lepas, Penang, Malaysia BoF Careers Full time

At Swarovski, where innovation meets inspiration, our people desire to explore, experience, and create. We are looking for an Administrative Assistant and Facility Management Specialist where you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We're bold and inventive, revealing astonishing things like no one else can. A world of wonder awaits you.

About The Job

Your responsibilities include, but are not limited to:

  • Serve as the first point of contact by welcoming and directing visitors and answering incoming phone calls.
  • Manage daily mail, deliveries, and couriers while ensuring compliance with security protocols (visitor logbook and badges).
  • Oversee and maintain office supplies, including stationery and other materials.
  • Arrange and coordinate business meetings, events, and travel logistics (transport and accommodation).
  • Monitor and ensure the quality of facility management services, including cleaning, security, flower care, and vendor contracts (e.g., coffee machines).
  • Perform administrative duties such as filing, photocopying, collating, scanning, and preparing training materials.
  • Support GBS management with personal assistant tasks and assist in organizing office events and meetings.
  • Identify opportunities for administrative process improvements and implement cost-effective solutions.
About You

We are looking for a unique and amazing talent, who brings along the following:
  • Minimum 1-2 year of working experience in front desk, office administration, or customer service role.
  • Strong organizational skills and attention to detail.
  • Fluent in English, additional language capabilities are a plus.
  • Proficient in MS Office (Office, Excel, PowerPoint).
  • Excellent verbal and written communication skills.
  • Ability to work independently with minimum supervision & able to work in a team.
  • Positive attitude, proactive, hardworking, trustworthy, matured, and able to always maintain confidentiality.
You Can Expect a Range Of Benefits, Including
  • Swarovski products discounts.
  • Employee Assistance Program.
  • Volunteering leave.
  • Learning and development programs.

Masters of Light Since 1895

Swarovski creates beautiful crystal-based products of impeccable quality and craftsmanship that bring joy and celebrate individuality.

Founded in 1895 in Austria, the company designs, manufactures and sells the world's finest crystal, gemstones, Swarovski Created Diamonds and zirconia, jewelry, and accessories, as well as crystal objects and home accessories. Swarovski Crystal Business has a global reach with approximately 2,400 stores and 6,700 points of sales in around 140 countries and employs more than 18,000 people. Together with its sister companies Swarovski Optik (optical devices) and Tyrolit (abrasives), Swarovski Crystal Business forms the Swarovski Group. A responsible relationship with people and the planet is part of Swarovski's heritage. Today this legacy is rooted in sustainability measures across the value chain, with an emphasis on circular innovation, championing diversity, inclusion and self-expression, and in the philanthropic work of the Swarovski Foundation, which supports charitable organizations bringing positive environmental and social impact.

Swarovski is an equal opportunity employer. We give our people the guts to celebrate individuality and pride ourselves on creating a workplace where people feel involved, respected, valued, connected, and heard. A place where anyone/everyone belongs. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law of the countries we operate in.

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