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Senior Executive Assistant

2 weeks ago

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Job Summary:

Join our team at Kuala Lumpur Kepong Berhad as a Senior Executive or Assistant Manager, Corporate Secretarial We are looking for a highly skilled and experienced Corporate Secretarial Professional to provide administrative support to the Legal & Secretarial Department.

About the Role:

The successful candidate will be responsible for providing administrative support to the Legal & Secretarial Department in all aspects of company secretarial work. This includes supporting and assisting the department in all aspects of company secretarial work, statutory files maintenance and related statutory requirements.

Main Responsibilities:

  • Support and assist the Legal & Secretarial Department in all aspects of company secretarial work, statutory files maintenance and related statutory requirements.
  • Prepare resolutions, meeting minutes and other corporate secretarial documents.
  • Use MYCOID system amongst others for incorporation of companies, allotment of shares, changes to the directors, managers and secretary etc.
  • Prepare Annual Returns using MBRS system.
  • Make announcements to Bursa Securities and participate in corporate exercises.
  • Liaise with auditors, share registrar and other professionals.
  • Organize and coordinate meetings including prepare Board papers, pre-meeting preparations and post meeting actions.
  • Handle and perform admin functions such as preparing of cover letters, correspondences and maintaining proper filing.
  • Assist in preparing draft Annual Report, Circular to shareholders and all the relevant checklists.

Requirements:

  • Full qualification of ICSA or its equivalent.
  • Bachelor's Degree in Law, Business Administration, Management or related discipline from recognized universities.
  • Minimum 3 years of working experience in corporate secretarial field, preferably with exposure in public listed companies.
  • Sound knowledge of the Companies Act 2016, Bursa Malaysia's Listing Requirements, Malaysian Code on Corporate Governance and other related regulations.
  • Able to support in all company secretarial matters and provide advice to operating units and other departments on secretarial matters.
  • Proficiency in both written and spoken English and Bahasa Malaysia.
  • Computer literate with knowledge in Microsoft Office application, MYCOID, MBRS system for online submission to SSM.
  • Able to work and communicate effectively with internal and external parties.
  • A good team player and able to work with minimum supervision.
  • Willing to travel.