Assistant to Senior Leaders
5 days ago
We are seeking an exceptional Senior Executive Assistant to provide high-level support to the Group Chief People Officer. As a key member of the team, you will be responsible for coordinating tasks, managing schedules, and maintaining confidentiality.
Main Responsibilities:
- Provide administrative support to the Group Chief People Officer and direct reports.
- Prioritize tasks and manage time efficiently to meet deadlines and optimize schedules.
- Access and handle confidential information with discretion and professionalism.
- Draft and format correspondences, memos, and approval documents using company-standard templates.
- Coordinate communication with divisional managers to gather and present routine and non-routine information.
- Enhance and manage reminders and follow-up services for timely progress.
- Arrange appointments, meetings, and reservations for restaurants, hotels, and travel accommodations.
- Assist in submitting claims for SLT, business trips, and visa applications.
- Handle incoming and outgoing phone calls, respond to inquiries, and maintain calendars and diaries.
- Coordinate events, conferences, or meetings with event management and hotels.
Requirements:
- Diploma in a relevant field of study.
- At least 10 years of experience supporting a CXO of a publicly listed company.
- Proficient in both English and Bahasa Malaysia.
- Effective collaboration and communication skills.
- Diligent, self-reliant, and capable of working under pressure.
- Self-driven, pleasant demeanor, and strong team-oriented mindset.
- Proficient in Microsoft Office suite.
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