Assistant to Senior Leaders

5 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Axiata Full time
About the Role

We are seeking an exceptional Senior Executive Assistant to provide high-level support to the Group Chief People Officer. As a key member of the team, you will be responsible for coordinating tasks, managing schedules, and maintaining confidentiality.

Main Responsibilities:

  1. Provide administrative support to the Group Chief People Officer and direct reports.
  2. Prioritize tasks and manage time efficiently to meet deadlines and optimize schedules.
  3. Access and handle confidential information with discretion and professionalism.
  4. Draft and format correspondences, memos, and approval documents using company-standard templates.
  5. Coordinate communication with divisional managers to gather and present routine and non-routine information.
  6. Enhance and manage reminders and follow-up services for timely progress.
  7. Arrange appointments, meetings, and reservations for restaurants, hotels, and travel accommodations.
  8. Assist in submitting claims for SLT, business trips, and visa applications.
  9. Handle incoming and outgoing phone calls, respond to inquiries, and maintain calendars and diaries.
  10. Coordinate events, conferences, or meetings with event management and hotels.

Requirements:

  • Diploma in a relevant field of study.
  • At least 10 years of experience supporting a CXO of a publicly listed company.
  • Proficient in both English and Bahasa Malaysia.
  • Effective collaboration and communication skills.
  • Diligent, self-reliant, and capable of working under pressure.
  • Self-driven, pleasant demeanor, and strong team-oriented mindset.
  • Proficient in Microsoft Office suite.


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