Senior Administrative Support Specialist

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Roundtable on Sustainable Palm Oil (RSPO) Full time

The Roundtable on Sustainable Palm Oil (RSPO) is a global organisation dedicated to driving sustainability in the palm oil industry. Our operations span 104 countries and territories, representing every link in the supply chain.

We are seeking a senior-level Senior Administrative Support Specialist to provide office administration support in our Secretariat office in Kuala Lumpur and oversee the efficient function of office operations in other RSPO offices. The incumbent will ensure compliance with OSHA regulations and workplace safety standards across all locations.

The Senior Administrative Support Specialist will manage office administration tasks, including coordinating all office maintenance, mailing, courier services, utilities, and equipment management. They will also oversee vendor management, office licenses, office insurance policies, and service providers to maintain high service standards.

In addition to these duties, the Senior Administrative Support Specialist will be responsible for monitoring and replenishing office and pantry supplies, ensuring the office environment is safe, secure, functional, and aesthetically pleasing. They will process and manage office-related monthly payments, including utility bills, rentals, supplies, and equipment, ensuring compliance with organisational policies.

The Senior Administrative Support Specialist will oversee and manage the General & Admin (G&A) budget, providing accurate and timely reporting. They will arrange travel and accommodation for staff when required, ensuring adherence to travel policies.

This role requires at least 5 years of experience in general administration functions and processes. The ideal candidate should have effective coordination and collaboration skills, proficient in Microsoft office and Google platform, and strong proficiency in English.



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