Procurement Operations Specialist

3 days ago


Petaling Jaya, Selangor, Malaysia F. Hoffmann-La Roche AG Full time

Job Title: Procurement Operations Specialist

About the Role

The Procurement Operations Specialist will play a vital role in supporting procurement operations by managing purchase requisitions, processing purchase orders, and ensuring compliance with company policies. The ideal candidate will have a strong background in procurement and excellent communication skills.

Key Responsibilities
  • Purchase Requisition Management: Validate and process purchase requisitions to ensure completeness and compliance with procurement policy.
  • Purchase Order Conversion: Convert purchase requisitions/shopping carts to purchase orders.
  • Purchase Order Amendments: Manage and resolve internal and external queries related to purchase order amendments, closures, and cancellations.
  • Invoice Reconciliation: Participate in invoice reconciliation processes and work closely with Accounts Payable teams to resolve any outstanding issues.
  • Reporting and Analytics: Execute and produce accurate and timely reports to support procurement efficiency.
  • Contract Management: Manage and execute quote collections (RFP/RFQ) and multiple source biddings when applicable.
  • Compliance and Governance: Ensure adherence to procurement policies, directives, guidelines, and local SOPs.

Requirements

  • Education: Degree or Diploma in Business Studies, Finance & Accounting/Commerce, Supply Chain, or equivalent experience.
  • Experience: At least 3-5 years' experience in a centralized purchasing environment and Supply Chain with production planning background.
  • Languages: Proficiency in English and Japanese required for effective communication with stakeholders and vendors.



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