Global Accounts Payable Business Operations Specialist
6 days ago
At F. Hoffmann-La Roche Gruppe, we are committed to fostering a culture of diversity, equity and inclusion.
About the RoleWe're seeking an experienced Accounts Payable Senior Analyst to join our team in Japan.
This is a fantastic opportunity to work with our global procurement and finance teams to ensure seamless financial operations.
The successful candidate will be responsible for:
- Document Processing: Receive, sort, verify, handle exceptions, bar code, scan, and pre-archive Accounts Payable (AP) documents for further processing.
- Invoice Validation and Payment: Validate and process Purchase Order (PO) and contract-based invoices, non-PO invoices, prepayments, and down payments.
- Supplier Management: Review supplier open items (due invoices, credit notes, debit balances, etc.) before executing payments.
- Payment Reconciliation: Investigate and reverse non-successful payments.
- Closing Activities: Perform month-end closing activities, including purchasing accrual according to a predefined schedule.
- Reporting: Prepare monthly, quarterly, or yearly reporting, such as monthly KPI reports and other operational reports based on affiliate requirements.
- Aged Items Reconciliation: Reconcile AP balance sheet accounts and clear aged items (e.g., GR/IR, GIT, suspense account).
- Supplier Statement Reconciliation: Perform supplier statement of account reconciliation and follow up on open items for closure.
- Internal and External Queries: Handle internal and external queries and resolve them within the agreed timeline.
- Compliance Audits: Participate in compliance audits and respond to audit queries as necessary.
- Troubleshooting and Process Improvement: Troubleshoot AP issues and participate in the implementation of projects.
This role requires:
- A degree in Finance & Accounting, Commerce, or equivalent.
- Good communication skills and proficiency in English & Japanese.
- Proficiency in reading, writing, and speaking the specific country language for business communications.
- At least 4 years of experience in transactional accounting teams within a performance-driven environment.
- Knowledge and experience with SAP or other ERP/Accounting systems.
The ideal candidate will be a strong team player with excellent soft skills, motivated to deliver services accurately and within defined KPIs and SLAs.
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