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Administrative Support Specialist
2 weeks ago
Quality Oracle is seeking an experienced Administrative Executive to join our team. As a key member of our office operations, you will provide essential support to ensure smooth day-to-day operations and compliance.
This mid-level role is responsible for general office administration, including managing paperwork with government authorities, maintaining organized systems, coordinating tasks, and handling routine financial and regulatory duties.
- Key Responsibilities:
- General Office Administration: Maintain an organized filing system (physical and digital) for documents and records. Schedule and coordinate meetings, appointments, and staff calendars.
- Office Supplies & Coordination: Monitor and manage office supply inventory (stationery, equipment, pantry items), and place orders to replenish stock as needed.
- Basic Accounting Support: Track and reconcile petty cash expenses, maintaining accurate records of cash disbursements and balances. Process invoices and expense claims by verifying details, organizing supporting documents, and preparing payment request forms or vouchers.
- Client Liaison (Minor): Serve as a point of contact for routine client inquiries. Answer client emails and phone calls in a courteous and prompt manner, providing information or directing the query to the appropriate person.
- Government and Compliance Tasks: Prepare and submit documents required by government authorities and regulatory bodies.
