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Corporate Secretary Assistant

2 weeks ago

Klang, Selangor, Malaysia Apex Equity Holdings Berhad Full time
Job Description

    As a key member of the Apex Equity Holdings Berhad team, the Assistant Company Secretary will be responsible for providing high-quality secretarial support to the Board and shareholders. The ideal candidate will possess a recognized Diploma/Degree in Business Administration or Corporate Administration, with 2-3 years of experience in corporate secretarial work.

    Key Responsibilities:

  • Coordinate Board, Board Committees, and Shareholders' Meetings (AGM/EGM), preparing and circulating meeting notices, agendas, and board papers.
  • Assist in the preparation of minutes of meetings and follow up on action items.
  • Ensure timely dissemination of meeting materials to directors and stakeholders.

    Corporate Secretarial Duties:

  • Prepare board resolutions, board papers, and corporate secretarial documents.
  • Maintain and update statutory records and registers for all subsidiaries within the group.
  • Prepare and ensure timely filing of statutory forms/returns with the Companies Commission of Malaysia.

    Compliance and Governance:

  • Monitor and ensure compliance with statutory and regulatory requirements related to corporate secretarial matters.

    Additional Tasks:

  • Maintain a systematic filing system for all corporate secretarial documents.
  • Assist in liaising with regulatory bodies, directors, shareholders, and other stakeholders.
  • Perform other ad-hoc corporate secretarial tasks as assigned.