Operations Coordinator

4 days ago


Klang, Selangor, Malaysia Different Technologies Pty Ltd. Full time

Different Technologies Pty Ltd. is seeking a highly organized and detail-oriented Operations Coordinator to join our operations team. As a key member of our team, you will be responsible for managing daily administrative tasks, providing secretarial support, and ensuring smooth workflow.

Responsibilities Include:

  • Invoice Processing: Receiving and verifying invoices, ensuring accuracy and compliance.
  • System Updates: Updating costs and uploading relevant documents into designated systems and databases.
  • PRPO Process: Raising purchase orders (PO), submitting to finance, and reconciling with the finance team's records.
  • Database & Reports: Updating vehicle details and monitoring related reports.
  • Payment Monitoring: Overseeing Accounts Payable (AP) and Debtor Statements to ensure timely contractor payments.
  • Petty Cash Management: Recording and handling the reimbursement process for petty cash.
  • Operational Administration:
  • Managing daily attendance reports and analysis.
  • Handling onboarding and offboarding processes.
  • Managing and auditing devices, driving licenses, and other operational tools.
  • Overseeing office supplies management, inventory control, and reporting.
  • Managing Trade Plates - audit & renewal process.
  • General Administrative Tasks:
  • Monitoring staff attendance and leave, preparing reports.
  • Managing filing systems, stationery requests, document preparation, typing, copying, binding, and scanning.
  • 5S Compliance: Ensuring all team members adhere to 5S operational standards.
  • Project Management: Scheduling, assigning administrative projects, and expediting work results (as when required)
  • Team Support: Assisting the team with organizational tasks and ensuring smooth communication.
  • Equipment Maintenance: Working with Facility & Maintenance dept to ensure proper functioning by performing preventive maintenance, managing inventory, and coordinating repairs.
  • Inventory Management: Monitoring stock levels, anticipating needs, and placing orders for supplies.
  • Team Contribution: Supporting overall team efforts by achieving related results when needed.

Candidate Requirements:

  • Tertiary qualification in a relevant field, such as business administration or accounting.
  • Minimum 3 years of experience in after-sales or plant assembly administration.
  • Advanced computer skills, including proficiency in Google Workspace tools and other relevant software systems.
  • Excellent communication and problem-solving skills, with the ability to work under pressure and meet tight deadlines.


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