Operations Coordinator
4 days ago
Different Technologies Pty Ltd. is seeking a highly organized and detail-oriented Operations Coordinator to join our operations team. As a key member of our team, you will be responsible for managing daily administrative tasks, providing secretarial support, and ensuring smooth workflow.
Responsibilities Include:
- Invoice Processing: Receiving and verifying invoices, ensuring accuracy and compliance.
- System Updates: Updating costs and uploading relevant documents into designated systems and databases.
- PRPO Process: Raising purchase orders (PO), submitting to finance, and reconciling with the finance team's records.
- Database & Reports: Updating vehicle details and monitoring related reports.
- Payment Monitoring: Overseeing Accounts Payable (AP) and Debtor Statements to ensure timely contractor payments.
- Petty Cash Management: Recording and handling the reimbursement process for petty cash.
- Operational Administration:
- Managing daily attendance reports and analysis.
- Handling onboarding and offboarding processes.
- Managing and auditing devices, driving licenses, and other operational tools.
- Overseeing office supplies management, inventory control, and reporting.
- Managing Trade Plates - audit & renewal process.
- General Administrative Tasks:
- Monitoring staff attendance and leave, preparing reports.
- Managing filing systems, stationery requests, document preparation, typing, copying, binding, and scanning.
- 5S Compliance: Ensuring all team members adhere to 5S operational standards.
- Project Management: Scheduling, assigning administrative projects, and expediting work results (as when required)
- Team Support: Assisting the team with organizational tasks and ensuring smooth communication.
- Equipment Maintenance: Working with Facility & Maintenance dept to ensure proper functioning by performing preventive maintenance, managing inventory, and coordinating repairs.
- Inventory Management: Monitoring stock levels, anticipating needs, and placing orders for supplies.
- Team Contribution: Supporting overall team efforts by achieving related results when needed.
Candidate Requirements:
- Tertiary qualification in a relevant field, such as business administration or accounting.
- Minimum 3 years of experience in after-sales or plant assembly administration.
- Advanced computer skills, including proficiency in Google Workspace tools and other relevant software systems.
- Excellent communication and problem-solving skills, with the ability to work under pressure and meet tight deadlines.
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