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Documentation and Scheduling Manager

2 weeks ago

Subang Jaya, Selangor, Malaysia Tyson Foods Full time
About the Role

The Documentation and Scheduling Manager will play a crucial role in maintaining accurate and up-to-date records, ensuring seamless coordination of documentation, scheduling, reporting, and communication across various departments at Tyson Foods. This position requires excellent organizational skills, attention to detail, and strong communication abilities.

Main Responsibilities
  1. Maintain accurate records of equipment maintenance, repairs, and service history, using a Computerized Maintenance Management System (CMMS) or similar software.
  2. Coordinate and track work orders for maintenance and engineering activities, ensuring timely completion and effective resource allocation.
  3. Organize and manage engineering documents, manuals, and technical drawings, ensuring easy access and compliance with regulatory standards.
Work Order & Scheduling Management
  1. Assist in scheduling preventive and corrective maintenance tasks, considering factors like downtime analysis and key performance indicators (KPIs).
  2. Communicate with technicians, engineers, and external vendors to ensure smooth execution of maintenance activities and resolve any issues that may arise.
  3. Prepare and generate reports related to maintenance activities, downtime analysis, and KPIs, providing actionable insights to inform business decisions.
Procurement & Inventory Management
  1. Assist in purchasing spare parts, tools, and equipment for the engineering department, working closely with suppliers and vendors to obtain quotes and manage purchase orders.
  2. Maintain an inventory database and track stock levels to ensure the availability of necessary materials, minimizing delays and optimizing resource utilization.
  3. Collaborate with the procurement team to develop and implement efficient inventory management strategies, aligning with company goals and objectives.
Communication & Coordination
  1. Act as a liaison between the engineering department and other teams, fostering effective communication and collaboration to achieve shared goals.
  2. Assist in organizing team meetings, training sessions, and safety briefings, promoting a culture of open communication and continuous improvement.
  3. Provide administrative support to engineering leadership, handling correspondence, emails, and scheduling.
Qualifications & Experience
  1. Diploma in Business Administration, Engineering Management, or a related field.
  2. 2-3 years of experience in administrative support, preferably in an engineering or maintenance environment.
  3. Proficiency in Microsoft Office and experience with industry-standard software.
  4. Knowledge of basic engineering and maintenance terminology.

Relocation Assistance Eligible: No

Work Shift:

Tyson Foods is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity, disability, or veteran status.