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Financial Operations Specialist

2 weeks ago

Petaling Jaya, Selangor, Malaysia F. Hoffmann-La Roche Gruppe Full time

At F. Hoffmann-La Roche Gruppe, we're dedicated to pushing the boundaries of healthcare through innovation and curiosity. As a key player in our research-focused organization, you'll play a vital role in ensuring seamless financial operations.

About the Position

You'll be working closely with our Accounts Payable Manager to support Japan, delivering exceptional results and exceeding expectations. Your primary focus will be on receiving, sorting, verifying, and processing Accounts Payable documents, including Purchase Order invoices, contract-based invoices, and non-PO invoices.

Main Responsibilities

  • Ensure timely and accurate processing of AP documents, adhering to Service Level Agreements (SLAs) and internal control policies.
  • Validate and process PO and contract-based invoices, as well as non-PO invoices, prepayments, and down payments.
  • Review supplier open items before executing payments, investigate and reverse unsuccessful payments, and perform month-end closing activities.
  • Prepare and deliver monthly, quarterly, or yearly reports, such as KPI reports and operational reports, based on affiliate requirements.
  • Reconcile AP balance sheet accounts, clear aged items, and perform supplier statement of account reconciliation.
  • Handle internal and external queries, resolve them within agreed timelines, and participate in compliance audits and system integration testing.

Key Accountabilities

  • Ensure suppliers and intercompany invoices are processed accurately and timely, meeting SLA requirements.
  • Maintain updated work documentation and processes that meet ICFR, group policies, guidelines, and local statutory and legal requirements.
  • Ensure AP month-end closing activities are completed on time and accurately.
  • Address internal and external queries promptly, adhering to SLA standards.