Administrative Executive

2 weeks ago

Sepang, Malaysia XMU JIAGENG EDUCATION DEVELOPMENT SDN BHD Full time

ROLE AND KEY RESPONSIBILITIES: - Managing the general administration of the department - Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes - Documentation of all departmental events including photography and generating reports - Providing administrative support to a team of academic staff inclusive of assistance in course portfolio preparation and record keeping - Managing the student life cycle from registration /admission to graduation - Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue - Communicating with partner institutions, external agencies, government departments and prospective students - Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures - Translation and editing of departmental documents including presentation files and promotional materials - Assisting in the preparation of proposals for smooth running of the department - Supporting the review and streamlining of processes for efficient and effective running of the department - Maintain website of the department - Other duties as assigned by the Head REQUIREMENTS: - A university degree in any discipline. - Proficient in English - Able to communicate in Mandarin will be an added advantage. - Proficient in Microsoft Office (Word, Excel and PowerPoint) and able to maintain website - A team player with good organizing abilities, interpersonal and communication skills - Ability to work well in a team - A dynamic and motivated individual with a keen interest in continuous improvement and work excellence - Commitment to diversity, equity and inclusion in a vibrant academic setting - Ability to demonstrate good judgment, tact and professionalism
Xiamen University (XMU), established in 1921 by renowned patriotic overseas Chinese leader Mr. Tan Kah Kee, is the first university founded by an overseas Chinese in the history of modern Chinese education. As one of the China’s leading research universities, XMU ranks 14th in China and 43th in Asia according to 2020 Best Global Universities Rankings published by US News and World Report. Xiamen University Malaysia (XMUM) is an internationalized branch campus set up by Xiamen University. Being the first Chinese university branch campus in Malaysia, XMUM aspires to become a university with a distinct global outlook, featuring first-class teaching and research, and embracing cultural diversity. The university aims to nurture young talents with dignity and wisdom, turning them into fine citizens of the region who will contribute to the prosperity of the people and social progress of Malaysia, China and Southeast Asia.
Bachelor's or Equivalent

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