HR Admin

1 week ago

Semenyih, Malaysia Kimyra Style Ventures Full time

HR cum Admin

1. Recruitment & Onboarding
- Prepare and post job advertisements on various platforms.
- Screen resumes and schedule interviews.
- Coordinate interview sessions with hiring managers.
- Issue offer letters and employment contracts.

2. Employee Data & Records Management
- Maintain accurate and up-to-date employee personal files and digital records.
- Update HR system (if any) with staff details and changes.
- Keep track of probation periods, contract renewals, and confirmation letters.

3. Attendance, Leave & Payroll Support (autocount)
- Monitor and update attendance records using manual or biometric systems.
- Assist in monthly payroll processing and submission of statutory contributions (EPF, SOCSO, EIS, PCB).
- Prepare salary slips and address payroll-related queries.

4. Performance & Discipline
- Support in performance appraisal processes and documentation.
- Monitor staff punctuality and manage disciplinary cases when needed.
- Issue warning letters, show cause letters, and other HR correspondences.

5. Employee Engagement & Welfare
- Organize team building activities, staff celebrations, and wellness programs.
- Manage staff insurance, medical claims, and employee benefits.

1. **General Office Administration
- Monitor and manage office supplies, stationery, and pantry stock.
- Liaise with building management, cleaners, security, and external vendors.
- Ensure office cleanliness and safety standards are maintained.

2. Document Control & Filing
- Prepare company letters, memos, and official documents.
- Maintain proper filing system (manual and digital).
- Ensure confidential documents are securely stored.

3. Support for Meetings & Events
- Arrange and schedule meetings, prepare minutes, and follow up on action items.
- Organize company meetings, training, and internal events.

4. Finance/Admin Support
- Assist with basic finance tasks (invoice tracking, claims, petty cash).
- Help with the submission of government documents (SSM, LHDN, etc.).
- Liaise with auditors, tax agents, or external consultants when needed.

5. Compliance & Company Policies
- Ensure company policies are updated and communicated to staff.
- Assist in audits (internal & external) related to HR or administrative matters.
- Ensure compliance with local labor laws and company policies.

Soft Skills & Qualities
- Strong sense of responsibility and confidentiality.
- Good communication and interpersonal skills.
- Organized, detail-oriented, and multitasking.
- Able to work independently and under pressure.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM1,700.00 - RM1,900.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Opportunities for promotion
- Professional development

Work Location: In person

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