Finance & Admin Assistant Manager Kl Imbi (Ngo)

1 week ago

Kuala Lumpur, Malaysia Kechara Soup Kitchen Full time

**Job Details**
- Working Days & Hours: Monday - Friday 10am to 6pm, Saturday 2pm to 10pm
- Work Location: Jalan Imbi, KL
- Work Type: Work from Office (KL)
- Open to Malaysians only
- **Salary: RM3,500 - RM4500 per month**

**Financial Duties (70%)**
- **Financial Reporting**: Prepare and maintain accurate financial records and reports. Assist in the preparation of monthly, quarterly, and annual financial statements.
- **Budget Management**: Assist in the preparation and monitoring of budgets. Track and analyze budget variances and report discrepancies.
- **Accounts Payable and Receivable**: Process invoices and ensure timely payment to vendors. Manage accounts receivable, including invoicing and collection of payments.
- **Bank Reconciliation**:Perform regular bank reconciliations to ensure accuracy of financial records.Resolve discrepancies identified during reconciliation.
- **Payroll Processing**:Assist in the preparation and processing of payroll.Ensure accurate and timely payment of salaries and benefits to employees.
- **Grant Management**:Assist in the financial management of grants, including tracking expenditures and ensuring compliance with grant requirements.

**Administrative Duties (30%)**
- **Office Management**:Oversee general office operations, including managing supplies, equipment, and maintenance. b. Ensure a well-organized and efficient office environment.
- **Record Keeping**: a. Maintain accurate and organized records of all financial and administrative activities. b. Ensure all documents are properly filed and accessible when needed.
- **Meeting Coordination**: Schedule and arrange meetings, plus preparing agendas and taking minutes. Ensure timely communication and follow-up on meeting actions.
- **Support to Management**: Provide administrative support to senior management as needed. Assist with special projects and tasks as assigned.

**Qualifications**:

- Diploma/Degree in Accounting, Finance, Business Administration, or a related field.
- Minimum of 2 years of experience in a similar role, preferably within the non-profit sector.
- Strong proficiency in accounting software, ERP system like Odoo or SAP.
- Excellent organizational and multitasking abilities. Attention to detail and accuracy in financial and administrative tasks. Strong communication and interpersonal skills.
- Passionate about community service, empathetic, and committed to the organization's mission.

Pay: RM3,500.00 - RM4,500.00 per month

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