Facilities Coordinator

**JLL empowers you to shape a brighter way**.

**Position Title: Facilities Coordinator (Technical)**

**Working Location: Bukit Mertajam**

Assists the Facilities Manager in providing facilities support and service to the client in their own designated role.

**Facility Maintenance**
- Oversee and coordinate maintenance efforts and repairs, including managing service requests, scheduling preventative maintenance, and coordinating with external vendors and contractors.
- HVAC & CEM system/Operation - AHU, exhaust fan repair and servicing & new installation, WCPU, ACSU, Cooling Towers, Chiller, UPS, STS, CRAC unit in Data Center.
- Buildings Maintenance - Upgrade building project, Civil work, repair & painting of external & internal building / structure
- Kitchen equipment, Water Dispenser, Battery Monitoring System, Power Monitoring System.

**Procurement & Vendor Management**
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
- Assist in the procurement of vendors and services as required.
- Obtain quotation from supplier and approval before proceed for repair

**Health and Safety Compliance**
- Ensure compliance with health and safety regulations by conducting regular inspections, identifying potential hazards, and coordinating corrective actions.

**Vendor Management**
- Collaborate with vendors and contractors to ensure timely and quality services are delivered, monitoring service level agreements, and resolving any issues that arise.

**OPEX/CAPEX Budget Management**
- Assist with monitoring and managing the facilities budget, tracking expenses, and identifying cost-saving opportunities.

**Administrative Support**
- Provide administrative support, including managing facilities-related documentation, scheduling meetings, and maintaining accurate records.

**Communication and Customer Service**
- Serve as a primary point of contact for facilities-related inquiries from employees, resolving issues promptly, and maintaining a high level of customer service.

**Sustainability Initiatives**
- Support sustainability initiatives by promoting energy conservation, waste reduction, and other environmentally friendly practices within the facilities.
- Manage the team of facilities technicians and provide day to day operation planning.

**Project Coordination**
- Assist with coordinating and implementing facilities-related projects, such as renovations, upgrades, and equipment installations within the approved budget and time frame
- Schedule preventative maintenance (52 Weeks Planner compliance), respond to urgent maintenance calls and participate in the creation of emergency preparedness plans
- Ensure completion of corrective work orders within allotted time frames as agreed upon with the Client
- Ensure completion of Preventive Maintenance on all critical equipment and life safety systems within time frames established by the Authority Having Jurisdiction (AHJ) and agreed upon with the Client
- Plant Shutdown - Coordinate with the relevant departments to organize the schedule and others arrangement including shutdown procedures

**Reporting and licensing**
- Ensuring compliance and involved in the audits to ISO MS (ISO 9001, ISO 14001, ISO 450001 & ISO 50001 and RBA Audit Systems for continuous certification
- Solar management including monthly solar generation report to ECOS system
- Energy Management with REEM including report submission to SEDA (quarterly) and ST (half yearly)
- Reports submission eg. ECOS, SEDA, REEM
- License renewal
- Liaison with Authorities eg. DOSH, DOE, BOMBA
- Maintain inventory of facility supplies and equipment, and initiate procurement processes as needed.
- Update the asset register / asset list accordingly.

**Requirements**:

- At least a Diploma or Bachelor Degree in Electrical Engineering or any equivalent
- Chargeman certificate (A0/A1/A4) is an added advantage
- Experienced working in Facilities Management is an added advantage
- Able to work independently and with minimum supervision
- Computer literature.

**Location**:
On-site -Bayan Lepas, Malaysia, Bukit Mertajam, Malaysia

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For additional details please see our career site pages for each country.