Senior Facilities Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Title: Senior Facilities Coordinator (Technical)

Working Location: Bukit Mertajam

Assists the Facilities Manager in providing facilities support and service to the client in their own designated role.

Facility Maintenance

Oversee and coordinate maintenance efforts and repairs, including managing service requests, scheduling preventative maintenance, and coordinating with external vendors and contractors.

HVAC & CEM system/Operation - AHU, exhaust fan repair and servicing & new installation, WCPU, ACSU, Cooling Towers, Chiller, UPS, STS, CRAC unit in Data Center.

Buildings Maintenance - Upgrade building project, Civil work, repair & painting of external & internal building / structure

Kitchen equipment, Water Dispenser, Battery Monitoring System, Power Monitoring System.

Procurement & Vendor Management

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)

Assist in the procurement of vendors and services as required.

Obtain quotation from supplier and approval before proceed for repair

Health and Safety Compliance

Ensure compliance with health and safety regulations by conducting regular inspections, identifying potential hazards, and coordinating corrective actions.

Vendor Management

Collaborate with vendors and contractors to ensure timely and quality services are delivered, monitoring service level agreements, and resolving any issues that arise.

OPEX/CAPEX Budget Management

Assist with monitoring and managing the facilities budget, tracking expenses, and identifying cost-saving opportunities.

Administrative Support

Provide administrative support, including managing facilities-related documentation, scheduling meetings, and maintaining accurate records.

Communication and Customer Service

Serve as a primary point of contact for facilities-related inquiries from employees, resolving issues promptly, and maintaining a high level of customer service.

Sustainability Initiatives

Support sustainability initiatives by promoting energy conservation, waste reduction, and other environmentally friendly practices within the facilities.

Manage the team of facilities technicians and provide day to day operation planning.

Project Coordination

Assist with coordinating and implementing facilities-related projects, such as renovations, upgrades, and equipment installations within the approved budget and time frame

Schedule preventative maintenance (52 Weeks Planner compliance), respond to urgent maintenance calls and participate in the creation of emergency preparedness plans

Applying for required environmental permits may be included in a facilities admin's job duties

Ensure completion of corrective work orders within allotted time frames as agreed upon with the Client

Ensure completion of Preventive Maintenance on all critical equipment and life safety systems within time frames established by the Authority Having Jurisdiction (AHJ) and agreed upon with the Client

Plant Shutdown - Coordinate with the relevant departments to organize the schedule and others arrangement including shutdown procedures

Reporting and licensing

Ensuring compliance and involved in the audits to ISO MS (ISO 9001, ISO 14001, ISO & ISO 50001 and RBA Audit Systems for continuous certification

Solar management including monthly solar generation report to ECOS system

Energy Management with REEM including report submission to SEDA (quarterly) and ST (half yearly)

Reports submission eg. ECOS, SEDA, REEM

License renewal

Liaison with Authorities eg. DOSH, DOE, BOMBA

Maintain inventory of facility supplies and equipment, and initiate procurement processes as needed.

Update the asset register / asset list accordingly.

Requirements:

At least a Diploma or Bachelor Degree in Electrical Engineering or any equivalent.

Chargeman certificate (A0/A1/A4) is an added advantage.

Minimum 5 years of experience in manufacturing environment is preferred.

Able to work independently and with minimum supervision.

Must have computer literacy.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.