Export Operations Executive

1 day ago

Petaling Jaya, Malaysia Wajahat and Partners SDN. BHD. Full time

**Position Summary**

The **Export Operations Executive** will be responsible for overseeing and coordinating all export operations.
This includes preparing export documentation, liaising with shipping lines and freight forwarders, arranging container bookings, monitoring stock readiness, communicating with buyers for approvals, and ensuring timely dispatch of shipments.
The role requires strong attention to detail, excellent coordination skills, and a good understanding of international trade and export procedures.

**Key Responsibilities1. Export Coordination**
- Coordinate the **entire export process** from order confirmation to shipment.
- Ensure all **export documentation** (invoices, packing lists, certificates, etc.) is accurately prepared in compliance with buyer and destination requirements.
- Liaise with **sales, quality control, and warehouse teams** to ensure the right stock is prepared and available on time.
- Obtain **buyer approvals** for product lists, photos, and loading plans before shipment.

**2. Shipping and Logistics**
- Communicate and negotiate with **shipping lines, freight forwarders, and transport companies** to arrange container bookings and shipments.
- Track vessel schedules, sailing dates, and transit times.
- Ensure containers are booked in line with delivery schedules and customer deadlines.
- Follow up on **Bill of Lading** issuance and other shipping documents after loading.

**3. Documentation & Compliance**
- Prepare and verify all **export-related documents**, including:

- Commercial Invoice & Packing List
- Bill of Lading instructions
- Certificate of Origin (if required)
- Phytosanitary and fumigation certificates (specific to lumber exports)
- Coordinate with **chambers, inspection agencies, and authorities** to secure necessary approvals or endorsements.
- Ensure compliance with **customs, export, and destination-country regulations**.

**4. Stock and Order Management**
- Maintain updated **stock and order tracking sheets** for all ongoing shipments.
- Coordinate with the warehouse/sawmill teams to ensure **stock is ready, properly packed, and labeled**.
- Track and update management on **loading progress, shipment status, and documentation timelines**.
- Communicate proactively with buyers regarding shipment readiness and updates.

**5. Communication & Reporting**
- Serve as the **main operational liaison** between the company, buyers, and shipping agents.
- Provide regular updates to management and sales teams on **shipment schedules, issues, and performance**.
- Maintain accurate and organized records of all export activities and documentation.
- Handle any operational issues or delays professionally and efficiently.

**Qualifications & Skills**

**Essential**:

- Minimum **3-5 years of experience** in export operations, shipping coordination, or international logistics (preferably in the lumber, timber, or commodity sector).
- Strong knowledge of **export documentation, Incoterms, customs procedures, and shipping processes**.
- Ability to liaise effectively with **shipping lines, freight forwarders, and clearing agents**.
- Excellent communication and coordination skills.
- Attention to detail and ability to manage multiple shipments simultaneously.
- Strong problem-solving and time-management skills.

Pay: RM1,980.16 - RM3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Meal allowance
- Opportunities for promotion
- Professional development

Work Location: In person

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