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Specialist - Invoicing (P2p)

2 weeks ago

Petaling Jaya, Malaysia Lilly Full time

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

**Purpose**

**Key Responsibilities**
- Support the implementation of new procedures as well, as improvements of existing procedures
- Support the archiving invoice activity and manage specific vendor requests.
- Mail processing, scanning, and validation of invoices and related documentation
- Process accurately third-party invoices to ensure that timely payments are made to vendors and suppliers and ensure compliance with accounting requirements and internal guidelines
- Enter account payable adjustments into the invoicing systems and handle exceptions and discrepancies resolutions
- Research, troubleshoot, and resolve vendor invoice problems and ensure all account payable procedures are adhered to
- Research, troubleshoot, and resolve inquiries around invoices and payments.
- Handle standard invoice exceptions and facilitate communication with vendors to coordinate problem resolution
- Support the overall P2P Exception Handling team by demonstrating flexibility in providing cover for other team members and training new team members
- Work closely with the P2P Analysts to ensure completion of month-end closing activities for P2P.
- Record FRAP violations for quarterly reporting and communicate violations and corrective action with the business.
- Ensure all global documentation is appropriately updated for all Invoicing related.
- Participate in projects related to process improvement or integration as the Invoicing SME.
- Implement process improvements related to the Invoicing Area.
- Ensure the Invoicing processes are aligned with global processes.
- Ensure controls are maintained and in compliance with corporate policies.
- Participate in the testing of P2P technologies.

**Compliance**
- Understand and follow all compliance policies, laws, regulations, and The Red Book.
- Ensure adherence to all document retention requirements in line with Lilly Global Record Retention Schedule and any applicable local legal requirements, including filing, storing, archiving, and destroying documents at the end of the record retention period
- Ensure all SOx and Operational controls are completed and followed to the level required and within the agreed timeframe.
- Integrate compliance into daily activities.
- Comply with any corrective actions.
- Cooperate with investigations, monitoring, and audits.

**Minimum Qualification Requirements**:

- 2/3 years experience in P2P
- Financial Qualification or equivalent work experience.
- Effective team member with the ability to work across a diverse and cross-functional work group.
- Must be flexible and adaptable to change
- Demonstrate strong interpersonal, written, and oral communication skills
- Strong Research, analytical, and issues resolution skills
- Must be able to multi-task and work well under pressure
- Develop good relationships with various levels of personnel in Lilly’s Financial organization and third-party service providers
- Excellent active listening skills with effective verbal skills to respond to customers in a rational and empathetic manner.
- Able to work under pressure, juggling short deadlines, multiple priorities, and concern for maintaining standards.
- Good time management skills.
- Proficient with Microsoft Office software (Excel, Word, PowerPoint, etc. )

**Desirable**:

- SAP Experience.
- ARIB and other eInvoicing experience
- AP Knowledge
- Willing to work on shift 2 pm - 11 pm

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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