Personal Assistant

6 hours ago

Kuala Lumpur, Malaysia TDOX Clinic Full time

**Role Summary**

We are seeking a proactive, presentable, and highly organized Personal Assistant to provide exceptional support to our Managing Director (MD). The is a pivotal role in ensuring smooth day-to-day operations for the office and effective task management for the MD. This position requires a detail-oriented individual who can manage back-office operations & administrations, ad hoc tasks & projects, and communicate professionally on behalf of the MD.

**Responsibilities**

**Administrative & Executive Support**:

- Manage office records, schedules, and appointment bookings.
- Prepare reports, presentations, and meeting minutes as required.
- Assist in tracking deadlines, follow-ups, and project progress.
- Manage and coordinate the MD’s ad hoc tasks, projects, and priorities.

**Operations & Coordination**:

- Liaise with internal teams, and business partners on behalf of the MD.
- Support clinic operations by assisting in process coordination and problem-solving.
- Assist in monitoring and improving operational processes for efficiency.
- Coordinate with vendors and suppliers for procurement and service agreements.
- Ensure compliance with company policies, industry regulations, and SOPs.

**Project Management & Strategic Support**:

- Conduct research to provide insights for the MD’s projects and priorities.
- Track key projects, deadlines, and deliverables, ensuring follow-ups.
- Assist in organizing strategic meetings and planning sessions.
- Manage multiple tasks efficiently, prioritizing according to urgency and importance.

**Personal Assistance & Ad hoc Duties**:

- Act as a liaison between the MD and internal/external stakeholders, ensuring clear and effective communication.
- Manage the MD’s correspondence & travel arrangements, including flights and accommodation.
- Undertake special assignments, ad-hoc functions, related duties including personal assistance when necessary.

**Requirements**:

- Possess Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Minimum 2 years' proven experience as an executive assistant or personal assistant supporting senior executives/MD, preferably within a corporate environment.
- Proficient in Microsoft Office suite, with the ability to learn new systems and technologies quickly.
- Strong attention to detail, accuracy, and organizational skills, with the ability to multitask and manage priorities effectively in a fast-paced environment.
- Ability to make decisions independently and exercise sound judgment in ambiguous situations.
- Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
- Flexible and adaptable to changing priorities, work schedules, and the CEO’s working style, including availability for occasional after-hours support.
- High level of professionalism, integrity, and discretion in handling confidential information and representing the MD.

Pay: RM3,000.00 - RM6,000.00 per month

**Benefits**:

- Free parking
- Opportunities for promotion
- Professional development

Schedule:

- Day shift

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person

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