Personal Assistant to Director

2 weeks ago

Johor Bahru, Malaysia FEPA SDN BHD Full time

Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director’s travel arrangements (including visas/accommodation).
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager inarranging and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.

**Salary**: RM2,000.00 - RM4,703.85 per month

**Benefits**:

- Professional development

Supplemental Pay:

- Performance bonus
- Yearly bonus

Application Question(s):

- When is your available date of work commercement?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Personal Assistant: 2 years (preferred)

Willingness to travel:

- 25% (preferred)

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