Documentation and Audit Executive

2 weeks ago


Kuala Lumpur, Malaysia Asia Smart Cards Centre Full time

**Job Purpose**:
To manage and maintain all company documentation to ensure accuracy, consistency, and compliance with internal policies and regulatory standards. Responsible for conducting internal audits and supporting external audit processes.

**Key Responsibilities**:
**1. Documentation Management**
- Organize, update, and maintain company policies, SOPs, forms, and records.
- Ensure all documents follow standard formatting and are regularly reviewed and updated.
- Manage document version control and ensure that only the latest versions are in use.
- Maintain a structured and accessible document management system (manual or digital).

**2. Audit (Internal & External)**
- Plan and execute periodic internal audits in accordance with the audit schedule.
- Prepare audit reports, identify non-compliance issues, and propose corrective actions.
- Assist and coordinate with external auditors during third-party or certification audits.
- Compile and submit supporting documents and evidence during audit reviews.

**3. Compliance & Control**
- Ensure departments comply with company policies, procedures, and SOPs.
- Identify and report any potential risks or non-compliance to management.
- Support the development and implementation of quality control and compliance systems.

**4. Reporting & Analysis**
- Prepare weekly/monthly reports on documentation status and audit activities.
- Provide audit analysis and support improvement initiatives across departments.
- Performing other duties assigned by superior from time to time.
- Work closely with technical Assistant Manager.

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM3,000.00 - RM3,500.00 per month

**Benefits**:

- Company car
- Flexible schedule
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Overtime pay
- Yearly bonus

Work Location: In person



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