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Recruitment & Operation Support Officer

2 weeks ago

Kuala Lumpur, Malaysia Malaysia Airline Full time

**Job Title**:

- Recruitment and Operation Support Officer

**Reports To**:

- Assistant Manager, HC - Talent Acquisition

**Role Purpose**:
**Key Accountability**:

- Data Entry and Documentation:

- Prepare and distribute offer letters, contracts, and other relevant employment documents.
- Recruitment Administration:

- Assist with scheduling interviews, coordinating logistics, and preparing interview materials.
- Outreach Support:

- Assist in the development and implementation of recruitment outreach strategies.
- Support the creation and distribution of job postings and advertisements.
- Coordinate and attend career fairs, networking events, and other recruitment-related activities as required.
- Onboarding Administration:

- Facilitate the onboarding process by preparing and distributing new hire documents, forms, and materials.
- Coordinate background checks, reference checks, and other pre-employment screening processes
- Collaborate with various departments to ensure the timely completion of new hire paperwork.
- Assist in organizing orientation programs and provide necessary support during new employee onboarding.
- General Support:

- Provide general administrative support to the recruitment team, such as organizing meetings, managing calendars, and handling correspondence.
- Assist with the development and maintenance of recruitment-related templates, procedures, and guidelines.
- Contribute to the continuous improvement of recruitment processes and systems

**Qualifications &Working Experience**:

- Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience
- Proven experience in recruitment administration, data entry, or similar roles

**Personality Traits**:

- Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously.
- Strong attention to detail and accuracy in data entry and documentation.
- Proficient in using HRIS systems, recruitment software, and Microsoft Office Suite.
- Effective communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive, self-motivated, and able to work independently as well as part of a team.