Administration Executive

1 week ago

Melaka, Malaysia TechWare Group Full time

**工作职责：**

**销售及运营：**
- 跟进客户的待处理订单并与相关部门联络，为客户提供每日更新。
- 与相关部门确认交货日期后，在承诺日期更新门户。
- 确保所有订单均按承诺安排和交付。
- 让团队随时了解新订单。
- 维护体式的每日更新。
- 以礼貌和专业的方式接听和转接电话。
- 管理和组织办公室文件、文档和记录。
- 协助文件控制员和采购员进行任何其他行政工作。
- 根据需要向团队成员提供一般行政支持。
- 发出采购订单供经理/主管批准。

**人力资源：**
- 检索打卡/下班记录并通过电子邮件将其发送给主管签名，然后每月将其发送到总部。
- 生成每月出勤摘要。
- 协助处理入职和离职过程中员工物品的发放和领取。
- 协助处理所有员工的费用和索赔。
- 协助处理所有员工的休假申请。

**物流和LMW：**
- 为每个客户交付准备 LMW 文件。
- 与总部财务团队协调，确保准备发票和交货单 (DO)。
- 与供应链团队就进货事宜进行协调。
- 处理进货货物的清关通知。
- 每月向海关办公室 (Wisma Kastam Lebuh Ayer Keroh) 提交 LMW 文件 - 允许申报交通费用。

**职位需求：**
- 至少 1 年经验，最好有物流和 LMW 相关的管理经验。
- 熟练掌握 Oracle 或 SAP 等计算机辅助系统。
- 强大的 Excel 和 Microsoft Office 技能。
- 资格：文凭或同等学历。

**Responsibilities**:
**Sales & Operation**:

- Follow up on customers' pending orders and liaise with relevant departments to provide daily updates to customers.
- To update the portal on the promised date after confirming the delivery date from the respective department.
- Ensure all orders are arranged and delivered as promised.
- Keep the team informed about new orders.
- Maintain daily updates on Asana.
- Answer and direct phone calls in a polite and professional manner.
- Manage and organize office files, documents, and records.
- Assist document controller and purchasers with any other administrative work.
- Provide general administrative support to team members as needed.
- Issue of purchase order for manager/director approval.

**HR**:

- Generate monthly attendance summaries.
- Assist in handling the issuance and collection of employee belongings during onboarding and offboarding processes.
- Assist in processing expenses, and claims for all employees.

**Logistic & LMW**:

- Prepare LMW documents for each customer delivery.
- Ensure preparation of invoices and delivery orders (DO), coordinating with the finance team at HQ.
- Coordinate with the supply chain team regarding incoming goods.
- Handle customs clearance notifications for incoming goods.
- Submit LMW documents monthly at the customs office (Wisma Kastam Lebuh Ayer Keroh) - Allow to claim transport expenses.

**Job Requirements**:

- Minimum 1 year of experience, preferably in administration related to logistics and LMW.
- Proficiency in computer-aided systems such as SQL, Oracle or SAP.
- Strong Excel and Microsoft Office skills.
- Qualification: Diploma or equivalent.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM5,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Application Question(s):

- Please provide your expected salary.
- Please advise your soonest availability to start working if you are offered this job.

**Experience**:

- Admin Executive: 1 year (required)
- Sales Admin: 1 year (required)
- Logistics: 1 year (required)
- Licensed Manufacturing Warehouse (LMW): 1 year (required)
- Basic HR: 1 year (required)
- SQL: 1 year (required)
- Oracle: 1 year (required)
- SAP: 1 year (required)

Work Location: In person

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