Accounts & Finance Administrator

_**Role Duties**_

(2) Managing petty cash holdings and facilitating payments therefrom for engaged office support services to be remunerated on a small-fee, cash basis, such as in relation to despatch services, cleaning services, sundries requisitions etc.

(3) Establishing systems to support the payroll obligations of the company, administering payroll via approved formats and by deploying approved software, and collecting, receiving and sorting documents to be consolidated towards payroll functions of the company.

(4) Promptly preparing, and issuing to instructed parties, the company’s invoices, and receipts.

(5) Liaising with the company’s relevant personnel to ensure that payments on billed matters are properly recorded in digital and physical forms permitted.

(6) Establishing fresh internal accounts ledgers, contingency Excel sheets and chronological summaries in respect of transactions, receivables and payables of the company over the recent financial year, with a view of continuing practices in respect of accounts to be kept for financial years to come.

(7) Assessing trail of records currently kept on each transaction of the company, with a view of delivering prompt and ongoing advice as to the rectification of any insufficient trails found, and towards establishing documentation policies that shall deliver greater completeness thereto.

(8) Taking instructions from the Management on, and reconciling collaboratively with other relevant personnel, any discrepancies appearing in the company’s trail of records in relation to each transaction / project undertaken.

(9) Establishing and maintaining internal controls on all payment and collection processes.

(10) Promptly attending to physical book-keeping and digital accounting data entries, upon the preparation of Payment Vouchers and resulting cheque or online banking payments, and the filing of all relevant supporting documents in connection therewith.

(11) Independently taking stock of, and compiling supporting documentation, in respect of the company’s overall and transaction-specific payables and receivables, with a view of ensuring that all payments made and received are properly and clearly recorded.

(12) Consolidating and reconciling daily incomings and outgoings (towards monthly reporting and forecasting).

(13) Forecasting and scheduling incomings and outgoings of the company towards improving efficiencies in the settlement of payables and collection of receivables accruing, including the devise of a master calendar of payment and collection dates, and the creation of internal systems to ensure prompt payment reminders and notifications.

(14) Preparing monthly projections, including, by evaluating current capital expenditures and depreciation, and assessing the sufficiency of operative capital.

(15) Consolidating data towards reports and analysis on the financial position of the company, to be delivered to the Management on a month-to-month basis, or as otherwise instructed.

(16) Ongoingly delivering input to the Management in respect of the company’s tax positioning / in respect of tax implications for which the Management shall need to be wary.

(17) Answering accounting and finance procedural questions by researching and keeping abreast with updates and practice rules on accounting policies and financial regulations, as shall be relevant to the business of the company.

(18) Assisting in the coordination, organisation, and completion of special projects / events / initiatives involving funds of the company, as directed by the Management.

(19) Managing pipeline matters and coordinating with external persons authorised to facilitate transaction processing.

(20) Verifying the legitimacy and accuracy of information presented on transactions embarked upon by the company, with a view of accurately representing findings and rendering advice to the Management over transaction journeys.

(21) Ongoingly ensuring the consolidation of all documentation and relevant paper-trail pertaining to the company’s dealings with clients, affiliates and subsidiaries, and ensuring informational accuracy across all transaction portfolios.

(22) Facilitating complete conditions for advances / loan disbursements made and received by the company.

(23) Ongoingly consolidating accounts of the company and its group of companies, to extents instructed, towards analyses required by the Management.

(24) Supporting the Management in the establishment of systems towards the prompt gathering, entering and updating of accounting data and financial records, filings and statutory submissions, on overall organisational and transaction-specific levels.

(25) Ensuring adherence with applicable data protection rules when handling and disseminating (if required) corporate and transactional information.

(26) Enforcing organisation-wide compliance with federal, state, and local financial statutory requirements, and suggesting needed actions in relation to the co