Executive Support Intern

**Requirements**
- Assist with collecting service charges, water charges, sinking fund, insurance, quit rent, assessment and interests incurred
- Assist with overseeing invoice issuance as well as receipt issuance for maintenance, overnight parking, etc.
- Assist with engaging and managing service providers to maintain common property and equipment in functional condition
- Assist with undertaking regular inspection works on all buildings, lifts and other service machinery while acting professionally
- Assist with ensuring that all payable bills and invoices are paid on time without incurring interest or penalties
- Assist with handling petty cash listings, claims and disbursements
- Assist with preparing payment listings and obtaining approval for payment voucher and cheque issuance
- Assist with keeping accurate and updated records of parcel owners, proprietors and tenants
- Assist with handling residents' bookings, renovations, moving in and out, etc.
- Assist with handling inter-floor leakages, access card management and defaulters' action plans
- Assist with compiling and submitting monthly maintenance reports
- Assist with compiling monthly reports on residents' complaints, comments and suggestions
- Assist with convening and attending council meetings and annual general meetings
- Assist with preparing agendas and minutes for council and annual general meetings
- Assist with preparing and submitting yearly budgets to the JMB/MC
- Assist with calling for tenders and advising on award decisions
- Assist with ensuring that appointed service providers execute their duties effectively and promptly
- Assist with making visits in the event of an emergency
- Assist with ensuring that documents, operation manuals, structural and M&E drawings are properly kept and maintained
- Ensure non-disclosure and distribution of confidential or sensitive documents to outside parties
- Assist with taking necessary steps to abate any nuisance caused by any person on the property
- Provide daily reports on tasks, collections, attendance, etc.

**Interns Testimonials**:
1. UNITEN Graduate

2. INTI Graduate

3. MCS Graduate

4. KUIS Graduate
- Allowance: RM800.00 per month
- Working days: Monday to Friday (Saturday if there is a special task)
- Working hours: 9.00 a.m. to 5.00 p.m.

**Required Background**:

- Hospitality Management
- Asset Management
- Building Surveying
- Business Administration
- Engineering
- Project & Facilities Management
- Architect
- Other background related to Compliance

**Required Reports (Template provided)**:

- Daily reports include attendance
- Daily reports include daily tasks
- Daily reports include summary of issues and resident complaints
- Daily reports include payments collected
- Weekly reports summarize facility bookings
- Weekly reports summarize inspections conducted
- Weekly reports summarize pending vendor work
- Weekly reports summarize procurement activities
- Monthly reports provide a comprehensive summary of building
- Monthly reports provide a comprehensive summary of operation
- Monthly reports provide a comprehensive summary of finance

**Company Expectations**:

- The company values employees who demonstrate precision in their work and consistently pay attention to detail
- Meeting deadlines and completing tasks in a timely manner is essential in the company's fast-paced environment
- The company expects employees to communicate professionally, both in writing and verbally.
- Employees are encouraged to take the initiative in their roles by proactively identifying problems and proposing solutions without waiting for direction
- Employees are expected to work effectively with others, share knowledge, and support each other in achieving common goals
- The company expects employees to engage in ongoing learning and actively seek to understand the systems, processes and protocols that govern their work
- Then, you would be someone we are looking for

**Benefits**:

- Basic Monthly Allowance : RM800
- Friendly colleagues
- High possibility convert to Full Timer
- We treat all Interns like a Family
- Good learning companies like Intern also will be allocated with a lot of challenging projects to _build your own profile_
- And Many More

**Additional Benefits**:

- Training Provided
- Allowance Provided

**Job Type**: Internship
Contract length: 3-6 months

Pay: RM500.00 - RM800.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Kuchai Lama: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma/Advanced Diploma (preferred)

Work Location: In person