Admin Executive

5 days ago


Bandar Saujana Putra, Malaysia MAHSA Specialist Clinic Full time

Key Result Area and Responsibility

1. Training Delivery Support **Assist in arranging training logistics such as venue setup, F&B coordination, registration desk, and training materials.** Ensure training kits, handouts, certificates, and supplies are prepared and ready before training. **Support on-site or virtual training sessions including attendance tracking, technical setup, and photo documentation.** Assist trainers and participants during training sessions to ensure smooth delivery. **Follow up with vendors and service providers (e.g., caterers, venue providers, printers) on training requirements.**

**4. Financial & Claims Assistance** Assist in collecting and submitting vendor invoices, trainer claims, and payment forms for processing. **Help track petty cash usage or minor expenses related to training delivery.** Maintain simple expense records for training sessions.

6. Operational & Project Support **Provide daily administrative support for operational matters.** Track and monitor project progress, deadlines, and departmental submissions. **Conduct background research and assist in compiling analysis reports as required.** Assist in coordinating project meetings, follow-ups, and reporting tasks.

7. General Duties **Participate in company-organized activities, workshops, and events when required.** Undertake any other duties or responsibilities as assigned by the company in line with evolving operational needs.

**Qualifications**:

- Diploma or Degree in Business Administration, Human Resource, Marketing, or related field
- 1-2 years of experience in administration, training support, or customer service roles.
- Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with CRM systems is an advantage.
- Good organizational, multitasking, and time-management skills.
- Strong interpersonal and communication skills in Bahasa Malaysia and English.
- Able to work independently, with initiative and attention to detail.
- Core Skills & Competencies
- Strong organizational and time management skills
- High attention to detail in documentation, tracking, and reporting
- Good written and verbal communication in Bahasa Malaysia and English
- Professional and customer-oriented in dealing with clients, trainers, and participants
- Reliable team player with a proactive and solution-focused attitude - Willing to support a wide range of tasks, from training execution to general office operations
- Open to feedback, adaptable, and committed to continuous improvement.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM1,700.00 - RM3,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Work Location: In person


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