Purchasing Assistant

2 days ago

Puchong, Malaysia COLUMBIA ASIA HOSPITAL PUCHONG Full time

**Duties and Responsibilities**:
1. Raise the necessary purchasing documents.

2. Maintain an organized filing system so as to keep track of all the purchasing documents.

3. Prepare the purchase orders for approval, match the purchase orders with the invoices/ deliver orders and goods received notes.

4. Liaise with the Finance Executive/Manager to verify any discrepancy in the Delivery Orders and Invoices.

5. Ensure that no Purchase Orders are unmatched more than 30 days.

6. Ensure that all Purchase Requisitions are properly completed and approved by the General Manager prior to generating Purchase Orders.

7. Ensure that all Purchase Orders are promptly generated within three (3) working days from the date of approval of Purchase Requisitions by the General Manager (GM).

8. Ensure that all Purchase Orders generated and submitted to the GM and Finance Executive/Manager are properly attached with the duly approved Purchase Requisitions and supporting documents for reference.

9. Ensure that all Purchase Orders are duly approved by the General Manager and the Finance Executive/ Manager prior to placing orders to relevant vendors within two (2) working days with the exception of urgent Purchase Orders.

10. Assist the Stores Supervisor during stock-take.

11. Coordinate the timely delivery of products ordered.

12. Prepare monthly reports to Finance Executive/ Manager on the summary of purchases.

13. Monitor the consumption of consumables in the facility and to maintain adequate stock in the department.

14. Inform vendor/ supplier on delivery status for urgently required items.

15. Assist the Stores Supervisor to ensure the store room is clean at all times and items are arranged accordingly and stored well according to storage standards.

16. Attend meetings as and when required.

17. Perform any other task or duty as requested or assigned by relevant authorized persons.

**Education and Requirements**:

- Malaysian Certificate of Education or its equivalent.
- Sufficient previous relevant experience.
- Computer literate.
- Good command of English and Bahasa Malaysia, both written and verbal.

**Special Demands**:

- Good interpersonal and communication skills.
- Good physical health, may need to move and stand for long periods of time.
- Details oriented.

**Job Types**: Full-time, Permanent

Pay: RM1,500.00 - RM3,000.00 per month

**Benefits**:

- Health insurance
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

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