Document Controller

2 days ago

Pasir Gudang, Malaysia ECOCERES RENEWABLE FUELS SDN BHD Full time

**Job Overview**:
You are responsible for managing a library of up-to-date and accurate records of all technical documentation (hard and electronic copies) of the facility.

You are responsible for the management and coordination of all project and organizational documents. This role ensures that documents are organized, accessible, and compliant with internal and external regulations. The Document Controller will work closely with various departments to ensure that document management processes are efficient and effective.

**Responsibilities**:

- Establish and enforce document control procedures and guidelines.
- Act as site focal person for document control software and systems to streamline document management.
- Collaborate to maintain and manage technical documents for the organization, ensuring they are accurate and up to date.
- Organize and archive technical documents for easy retrieval and access.
- Develop and/or maintain a document control system for both physical and electronic documents.
- Ensure documents are distributed to the appropriate parties in a timely manner.
- Ensure that documents comply with relevant industry standards and regulations.
- Conduct regular audits of documents to ensure they are complete, accurate, and up to date.
- Manage and monitor version control to prevent unauthorized changes and ensure document integrity.
- Work closely with project teams and other departments to ensure document control processes are understood and followed.
- Provide training to staff on document control procedures and systems.
- Serve as a point of contact for technical document-related queries and issues.
- Generate reports on document status and activities.
- Maintain records of document revisions, approvals, and distributions.
- Identify opportunities for improving document control processes.
- Stay updated on best practices and industry standards for document management.
- Implement improvements to increase efficiency and effectiveness of document management.
- Any other ad-hoc task assigned by the superior/management from time-to-time.

**Qualifications**
- Minimum of Diploma / Degree in Business Administration / Engineering / Information Management or any related field.
- At least 5 years of relevant working experience is required for this position.
- Well organized and detail oriented.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience in any electronic document management system is highly preferred.
- Required language(s): English and Bahasa Malaysia. Proficiency in Chinese (Mandarin) is an added advantage.

Pay: RM4,000.00 - RM7,000.00 per month

**Benefits**:

- Dental insurance
- Free parking
- Health insurance
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Experience**:

- technical document controller: 5 years (required)
- EDMS: 5 years (required)

Work Location: In person

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