Lead Document Controller

2 weeks ago

Pasir Gudang, Malaysia Petrofac Full time

**_Petrofac is currently looking to recruit a _**_Lead Document Controller _**_to_**_ be based in Malaysia_**

**_ _**What we do**

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for the energy industries. Our comprehensive and tailored service offering covers each stage of the project life cycle and a variety of commercial models, giving our clients the flexibility, they need.

**LEAD DOCUMENT CONTROLLER**

**Primary Duties**:

- Establish and coordinate schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis. Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties.
- Setup the Document control system for head office/Site and engineering support centres. Prepare all project document control related procedures during the entire duration of a project. Ensure data accuracy in Petrocept and Documentum.
- Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned. Receive reviewed documents from client and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.
- Interface with the vendor and obtain descriptions essential for the Vendor Document Register such as date of submittal, vendor document number and number of vendor revisions. Maintain file for the attached purchase orders from vendor, on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.
- On request send vendor documents to the client for review. Communicate all comments received from client to the vendor.
- Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
- Maintain records of shipping notifications and follow up with the vendor to submit the final document of the purchase order.
- On completion of the contract prepare the project dossier reflecting all compiled documents.
- Answer all day-to-day queries from Disciplines/Projects in regard to document status.
- Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in conformance with the quality standards in co-ordination with QA/QC Team. Maintain a comprehensive list of the entire quality test plans needed to be conducted on materials.
- Perform other related duties incidental to the work described in support of the department.

**Minimum Requirements**:

- Bachelor’s degree or a 3 Year Technical Diploma with minimum of 15 years of related experience as a document controller on EPC projects.

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