Admin Assistant

1 day ago

Petaling Jaya, Malaysia Mynews Retail Sdn Bhd Full time

**Key Responsibilities**
- **1. Work Order Management**:_
- Create, track, and update work orders for maintenance requests.
- Assign tasks to maintenance staff or external contractors.
- Monitor the status of work orders and ensure timely completion of maintenance tasks.
- **2. Scheduling and Coordination**:_
- Schedule routine maintenance inspections, repairs, and preventative maintenance.
- Coordinate with vendors and contractors to schedule services.
- Assist in organizing meetings and inspections for maintenance planning.
- **3. Invoice Matching and Processing**:_
- _Match maintenance-related invoices to corresponding work orders, purchase orders, and contracts._
- _Verify the accuracy of charges, ensuring they align with agreed terms, rates, and services provided._
- _Coordinate with vendors and contractors to resolve any discrepancies or issues with invoices._
- **4. Expense Tracking**:_
- Maintain and update a record of all maintenance-related expenses and purchases.
- Monitor spending against budgets and flag any discrepancies or potential budget overruns.
- Ensure proper coding and allocation of expenses for accounting purposes.

**Skills and Qualifications**
- **Education**:_
- High school diploma or equivalent (a degree in finance, business administration, or a related field may be preferred).
- **Experience**:_
- 1-2 years of experience in administrative or finance roles, particularly within maintenance or facilities management.
- **Technical Skills**:_
- Proficient in Microsoft Office (Word, Excel, Outlook). Experience with financial software, ERP systems, or CMMS is a plus.
- **Attention to Detail**:_
- Strong attention to detail for accurate invoice matching, expense tracking, and report generation.

**Job Types**: Full-time, Permanent

Pay: From RM2,300.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Application Question(s):

- What's your expected monthly basic salary?
- How many years' experience do you have as a Admin Maintenance?
- How much notice are you required to give your current employer?

Work Location: In person

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