Personal Assistant to Chief Operating Officer

2 days ago


Simpang Ampat, Malaysia Allied Group Property Services(Penang)Sdn Bhd Full time

**1. Executive Support / 行政支持**

**English**:
Manage the COO’s daily schedule, appointments, and meetings, ensuring effective time management and prioritization.

Coordinate travel arrangements and itineraries.

Prepare, review, and manage correspondence, reports, meeting materials, and presentations on behalf of the COO.

Maintain confidentiality and handle sensitive information with discretion.

Accompany the COO to internal and external meetings, site visits, and events as required.

**中文:**

负责管理首席运营官(COO)的日常行程、预约及会议安排,确保时间管理高效并妥善排序优先事项。

协调差旅安排及行程规划。

代表COO准备、审阅及管理信函、报告、会议资料及简报文件。

严格保密,谨慎处理敏感信息。

视需要陪同COO出席内部及外部会议、现场巡视及活动。

**2. Operations Coordination / 运营协调**

**English**:
Assist in tracking and following up on key operational initiatives and deliverables across departments.

Support preparation of operations reports, project updates, and performance dashboards.

Coordinate with various teams to ensure alignment on timelines, priorities, and objectives.

Help streamline communication between the COO’s office and other internal departments.

**中文:**

协助追踪并跟进各部门的主要运营项目及任务进展。

支持编制运营报告、项目更新及绩效仪表板。

与各团队协调,确保时间表、优先事项及目标一致。

协助简化COO办公室与内部各部门之间的沟通。

**3. Meeting & Communication Management / 会议与沟通管理**

**English**:
Organize, prepare agendas for, and record minutes of meetings chaired by the COO.

Follow up on action items to ensure timely completion.

Draft internal communications, announcements, or memos as directed by the COO.

Serve as the first point of contact for internal and external stakeholders seeking access to the COO.

**中文:**

组织及准备由COO主持的会议议程,并负责记录会议纪要。

跟进会议事项,确保及时完成。

根据COO指示起草内部通告、公告或备忘录。

作为内部及外部相关人士联系COO的首要人物。

**4. Administrative & Strategic Support / 行政与战略支持**

**English**:
Manage document filing systems and ensure data accuracy and accessibility.

Assist in budget tracking, expense claims, and procurement requests related to the COO’s office.

Provide support for special projects or cross-functional initiatives under the COO’s direction.

Participate in process improvement initiatives within the operations team.

**中文:**

管理文件归档系统,确保资料准确与易于存取。

协助处理与COO办公室相关的预算追踪、费用报销及采购申请。

支持COO所指派的特别项目或跨部门计划。

参与运营团队的流程改进计划。

职位类型:全职

薪资: RM4,500.00至RM5,000.00(每月 )

教育背景:

- Bachelor's (必填)

工作经验:

- 工作经验: 2 年 (必填)

Work Location: 现场办公


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