Personal Assistant to Director

**Personal Assistant to Director**

Acestar grooms itself over decades of experience to be an ICT forefront, being able to constantly produce most apparent innovative solutions. We employ the right technology for businesses to promote continuity and stimulate growth. Formidable relationships with principles, as well as combined wisdom across cloud licensing, managed services, business software and high performing workstations set us apart like no other.

We are looking for Experienced Personal Assistant with a growth mindset, interested in wearing many hats, and willingness to roll up their sleeves to launch and assist our business leader to grow our market in Malaysia and Southeast Asia. In this fast-paced role, you will work directly with the senior management team to establish at-scale operations within weeks. You will also serve as a liaison to the Board of directors and senior management team; organizes and coordinates executive outreach and external relations efforts; oversees special projects, own and manage business leader planning for the organization.

**Responsibilities include**:

- Maintaining comprehensive and accurate records
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
- Arrange travel and accommodations for executives. Prepare expense reports
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Assist in preparing and managing presentations and decks
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Represent the company and the Executive in a positive light through great Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. follow-through skills and sound judgment
- Complete adhoc projects as assigned - such as new projects, personal events and/or family needs
- Organize complex calendars and schedules; resolving any scheduling issues

**Requirements**:

- Bachelor's degree required
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally.
- Flexible hours as dictated by the needs of business for projects and meetings.
- Strong business sense and industry expertise.
- Business goal and result orientated

**Preferred Attributes**:

- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player - have team-oriented experience and approach.
- Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.

**Acestar** is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability status or any other legally protected characteristic.

**Why You Should Join Us Now**:

- 5000 existing valuable clienteles to expand the platform.
- Notable awards Company (with 15 years of successful operation) and prominent throughout public and private sectors.
- We are expanding this establishment rapidly as our business is ever growing with initiatives taken into building a big team, therefore you will be among the pioneers that will help make that happen.
- We have an amazing