Receptionist

2 days ago

Kuala Lumpur, Malaysia VFive Group Sdn Bhd Full time

**Position Overview**

**Key Responsibilities**

**1. Front Desk Management**
- Greet and assist visitors, clients, and staff professionally and courteously.
- Answer and direct incoming phone calls promptly and accurately.
- Manage and distribute incoming and outgoing mail, parcels, and other correspondence.

**2. Administrative Support**
- Handle staff claims by verifying and processing documents.
- Coordinate meeting room bookings and ensure proper setup before meetings.
- Entertain the GMD during meetings at the office as required.
- Instruct dispatch staff for sending or collecting documents efficiently.

**3. Office Coordination**
- Ensure the reception area and office are clean, organized, and welcoming.
- Entertain guests and provide necessary assistance during their visit.
- Follow up with departments for daily reports and compile them.
- Edit and prepare weekly reports for submission.

**4. Meeting Preparation**
- Prepare food, beverages, and meeting rooms when the GMD decides to hold a meeting at the office.
- Ensure all meeting materials and resources are available and organized.

**5. General Support**
- Assist with basic bookkeeping tasks such as data entry and invoice processing.
- Support the HR team with administrative tasks, such as organizing interviews or onboarding materials.
- Liaise with vendors, service providers, and maintenance teams if required.

**6. Ad Hoc Tasks**
- Assist with any additional tasks or projects assigned by management to support operational needs.
- Respond flexibly to urgent or unexpected requests, ensuring timely and effective completion.

**Requirements**:

- Minimum qualification: Diploma in Business Administration, Office Management, or a related field.
- Proven 2-3 years of experience in a receptionist or administrative role is preferred.
- Willing and able to work overtime for overnight management meetings that requires support if required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities with keen attention to detail.
- Friendly and professional demeanor with a customer-focused approach.
- Ability to adapt to dynamic work environments and prioritize tasks effectively.

**Job Types**: Full-time, Permanent

Pay: From RM2,500.00 per month

**Benefits**:

- Free parking
- Maternity leave
- Meal provided
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Application Question(s):

- What is your notice period?

**Experience**:

- Receptionist: 2 years (required)

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