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Secretary / Pa - CEO Office

2 weeks ago

Kuala Lumpur, Malaysia Gleneagles Hospital Full time

Responsibilities
- Provide comprehensive secretarial support, including managing correspondence, typing, filing, and photocopying.
- Schedule appointments, manage the CEO’s diary, and handle telephone calls.
- Maintain confidential records and ensure the security of sensitive information.
- Attend and take notes at meetings, prepare and distribute minutes.
- Arrange travel and accommodation for the CEO as required.
- Coordinate on-call rosters for administrators.
- Monitor and replenish office supplies.
- Supervise office activities to ensure smooth operations.
- Manage the booking and usage of meeting rooms.
- Prepare and compile reports for senior management.
- Take and prepare minutes for meetings as needed.
- Participate in departmental and hospital quality initiatives.
- Perform additional duties as assigned.

Requirements
- Diploma in Secretarial Studies.
- Minimum of 3 years of experience providing executive secretarial support to senior management.
- High level of confidentiality and reliability.
- Excellent command of English and Bahasa Malaysia.
- Strong communication skills and professional telephone etiquette.
- Proficiency in MS Word, MS Excel, and Microsoft Outlook.
- Pleasant personality with a proactive approach.