Executive Production Admin

3 days ago

Shah Alam, Malaysia QL Resources Berhad Full time

**Company** Name**:QL Kitchen Sdn Bhd

**Work Location**: Jalan Kawat, Seksyen 15, Shah Alam

**Position Title**:Executive - Production Admin

**Snapshot of the role**:
We are looking for Executive - Production Admin to assist in production planning, coordinating with various departments, and managing ERP system entries to ensure smooth production operations**You are driven to**:

- **Order Sheet & ERP System Management**
- Oversee and manage the order sheet, ensuring timely updates and accuracy.
- Approve new item additions and address any issues, including expected cuts for problematic items.
- Coordinate with the warehouse to resolve material-related concerns on the order sheet.
- Ensure accurate and efficient use of the ERP system for Customer Orders, Production Job Orders, and related production activities.
- **Documentation & Compliance**
- Ensure all fulfilment documents, including GRNs, Order Sheets, Frozen Order Sheets, and Frozen GRNs, are collected, reviewed, and properly stored.
- Maintain a systematic filing system for key documents such as Productivity Reports, Disposal Reports, and other administrative records.
- Ensure compliance with company policies and industry standards in documentation management.
- **Communication & Coordination**
- Act as the key liaison between production, logistics, and supply chain teams, ensuring seamless coordination.
- Notify relevant teams when orders are completed and facilitate necessary follow-ups.
- Oversee the preparation of Special-Order Delivery Notes and collaborate with HR for any required actions.
- Provide timely updates to stakeholders on production schedules and order fulfillment.
- **Data Management & Reporting**
- Ensure production data is accurately updated on the production use tablet.
- Analyze and maintain production and order data, including the Productivity Report, Disposal Report, R&D Summary, and monthly Stock Count Sheet.
- Conduct data analysis to provide insights for improving production efficiency and cost-effectiveness.
- **Administrative & Support**
- Ensure all documentation is systematically organized and accessible for audits or reference.
- Assist in other administrative and clerical tasks to support production operations.
- Train and guide junior staff on best practices in production administration.

**What you’ll need to succeed**:

- Diploma or Bachelor Degree in Business Administration, Supply Chain, Industrial Engineering, or a related field.
- 1-2 years of experience in cost accounting, preferably in the food manufacturing sector.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Knowledge of food production processes and safety standards is a plus.

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