Project Administrator

4 days ago

Gelang Patah, Malaysia ALAM SEKITAR MALAYSIA SDN BHD Full time

**JOB DESCRIPTIONS**

**Document Control & Management**:

- Create and maintain a systematic and organized filing system for all project documents, both physical and digital.
- Control the flow of all project-related paperwork, including drawings, specifications, contracts, and change orders.
- Ensure all documents are properly numbered, version-controlled, and distributed to the correct team members.

**Correspondence & Communication**:

- Maintain a log of all incoming and outgoing correspondence to track communication history.
- Schedule and coordinate project meetings, and prepare and distribute meeting minutes.

**Form & Filing Management**:

- Be responsible for the completion, submission, and tracking of all project forms, such as daily reports, inspection reports, and non-conformance reports (NCRs).
- Ensure all necessary forms are filed correctly and in a timely manner.
- Assist in preparing documentation for project closure and handover, including final reports and as-built drawings.

**Administrative Support**:

- Provide general administrative support to the project team, including data entry, photocopying, and handling office supplies.
- Assist in managing the project budget by tracking and reconciling invoices, purchase orders, and expenses.

**Collaboration**:

- Work closely with the Project Manager, QA / QC Officer, and other team members to ensure all documentation requirements are met.
- Act as a central point of contract for administrative inquiries from team members and subcontractors.

**JOB SPECIFICATIONS**

**Experience**: A minimum of 2 - 3 years of experience in an administrative or project-related support role, preferably in the construction or engineering industry.

**Education**: A Diploma in Administration or a a related field.

**Skills**:

- Exceptional Organizational Skills : Meticulous and highly organized with a strong attention to detail.
- Proficiency : Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems.
- Communication : Strong written and verbal communication skills in both English and Malay.
- Time Management : Ability to manage multiple tasks and prioritize work effectively in a fast-pace environment.

**Attributes**: Proactive, reliable, and a team player. Must be able to work independently and take initiative to ensure all tasks are completed.

**Other**: Willingness to be a dedicated, full-time presence at the project site in Pelabuhan Tanjung Pelepas for the entire 8-month duration.

**Job Type**: Contract
Contract length: 12 months

Pay: RM1,700.00 - RM2,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Meal provided

Ability to commute/relocate:

- Gelang Patah: Reliably commute or planning to relocate before starting work (required)

Work Location: In person

Expected Start Date: 09/01/2025

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