Paymaster & Account Assistant

1 day ago

George Town, Malaysia TME MANAGEMENT & SERVICES SDN BHD Full time

**Job Brief: Paymaster & Account Assistant**:

- (Please read and understand before applying)_

**Position Overview**:
We are seeking a responsible and detail-oriented **Paymaster & Account Assistant** to support daily financial operations, payroll processing, and record-keeping tasks. This role requires someone who can work independently with high accuracy, maintain financial integrity, and manage sensitive data with confidentiality. You will assist in maintaining the smooth operation of financial administration, including payments, billing, payroll, audits, and reconciliation.

**Key Responsibilities:1. Paymaster Duties**:

- Process and disburse staff salaries on a monthly basis, including handling of statutory deductions (EPF, SOCSO, EIS, PCB).
- Calculate and manage staff claims, allowances, leave deductions, and overtime.
- Prepare and issue salary slips and EA forms.
- Perform daily payment transactions, and compile and file corresponding invoices and receipts.
- Keep all payroll records and reports up to date for daily, weekly, and monthly audits.

**2. Financial Administration**:

- Prepare and process invoices, payment vouchers, and staff claims.
- Reconcile daily cash collections to ensure they match transaction records and reports.
- Support the finance team in month-end and year-end closing processes.
- Review and process utility bills, copier machine usage charges, and internal staff expenses.

**3. Documentation and Record-Keeping**:

- Maintain accurate and up-to-date financial records, ledgers, and reports.
- Organize, label, and file finance-related documents for easy reference and compliance.
- Ensure proper documentation for all transactions to support audits and reporting.

**4. Billing and Collections**:

- Prepare and issue bills to vendors, clients, or relevant internal departments.
- Track payment statuses and follow up on any outstanding balances when necessary.
- Coordinate with the finance department to update billing records and ensure prompt collections.

**5. Compliance & Coordination**:

- Ensure compliance with internal financial controls and Malaysian financial regulations.
- Liaise with HR and department heads to align payroll and payment records.

**Qualifications**:

- Diploma or Degree in Accounting, Finance, or related discipline.
- At least 1-2 years of working experience in payroll, billing, or accounting roles.
- Proficiency in Microsoft Excel; experience with accounting software (SQL, UBS, AutoCount) is an advantage.
- Strong attention to detail and confidentiality in handling sensitive data.
- Good organizational and time management skills.
- Able to work under pressure and meet deadlines.

**Additional Note**:
**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM2,000.00 - RM2,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Day shift

Supplemental Pay:

- Attendance bonus
- Overtime pay
- Performance bonus

Work Location: In person

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