Contract Admin

7 days ago

Johor Bahru, Malaysia Homlux Interior Furnishing Sdn Bhd Full time

**Homlux**, a leading commercial interior design and build firm, was founded in 1995 inJohor Bahru, Malaysia. With nearly three decades of experience, we are now expanding our expertise to become an international brand, creating inspiring spaces that elevate living and commercial spaces alike.

We are looking for talented professionals who are ready to make an impact and grow with us.

**Key Responsibilities**

**Payment Certificate & Progress Claim**
- Assist the Contract Department in preparing monthly payment certificates and progress claims for clients.
- Compile necessary supporting documents such as site measurements, work progress reports, and contract references.
- Ensure claims are accurate, complete, and submitted within the stipulated timeline.
- Maintain proper records of all payment certificates and claims for audit and reference.

**Verification of Subcontractor Invoices**
- Check and verify subcontractor invoices against work orders, progress reports, and contract terms.
- Coordinate with the project team to confirm actual work completion and quality before processing payments.
- Highlight discrepancies or variations and follow up for clarification or correction.
- Ensure compliance with internal policies and contractual obligations.

**E-Invoice Self-Billing**
- Support the e-invoice self-billing process.
- Prepare and review self-billing documentation to ensure accuracy and compliance with tax and statutory requirements.
- Keep up to date with regulatory changes related to invoicing and billing.

**Other Responsibilities**
- Assist in maintaining an organized filing system for claims and invoices (both digital and hard copy).
- Provide administrative and reporting support to Contract department.
- Support audit preparation by ensuring all claim and invoice documents are accurate and retrievable.
- Perform other related duties as assigned by management.

**Requirements**:

- Diploma Business Administration, Office Management, or related field.
- Minimum 1-2 years of relevant working experience in construction, contract, or procurement functions (fresh graduates may also be considered).
- Strong attention to detail and ability to work with numbers accurately.
- Good knowledge of Microsoft Office (Excel, Word).
- Good communication and interpersonal skills for coordinating with internal teams and external vendors.
- Organized, reliable, and able to work within deadlines.

**Key Competencies**
- Accuracy and attention to detail
- Strong analytical and problem-solving skills
- Integrity and accountability
- Ability to work independently and as part of a team
- Knowledge of construction contracts and billing practices (advantageous)

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Work Location: In person

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