Assistant Procurement Officer

**Key Responsibilities**
- **Source and Acquire Materials**: Assist in sourcing and procuring construction materials (e.g., aggregates, cement, steel, timber, electrical, plumbing, finishing materials), equipment, tools, and services.
- **Quotation and Tender Management**: Help prepare and issue **Request for Quotations (RFQs)**, **Request for Proposals (RFPs)**, and tender documents specifically for construction projects.
- **Supplier Engagement**: Communicate with suppliers to obtain competitive pricing, product specifications, lead times, and delivery schedules.
- **Purchase Order Processing**: Create and process **Purchase Orders (POs)** accurately and promptly for project requirements.
- **Inventory and Site Coordination**: Coordinate with site teams and project managers to understand material needs, delivery timelines, and potential shortages.
- **Logistics Support**: Assist in tracking and expediting deliveries to ensure materials arrive on construction sites as scheduled, minimizing project delays.
- **Invoice Reconciliation**: Reconcile invoices with purchase orders and delivery orders, resolving discrepancies with suppliers and the finance department.
- **Vendor Management**: Maintain and update a comprehensive database of approved suppliers, including their performance, pricing, and capabilities relevant to construction.
- **Market Research**: Conduct market research to identify new suppliers, innovative materials, and cost-saving opportunities within the construction industry.
- **Contract Administration Support**: Assist in maintaining procurement records, including contracts, POs, and supplier correspondence.
- **Compliance**: Ensure all procurement activities comply with company policies, project budgets, and industry regulations.
- **Reporting**: Prepare procurement reports, including spending analysis for specific projects and material categories.
- **General Support**: Perform other administrative and support duties as assigned by the Procurement Manager or Senior Procurement Officer.

**Qualifications**
- **Education**: Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Commerce, Civil Engineering, Quantity Surveying, or a related field.
- **Experience**: 1-2 years of experience in procurement, purchasing, or a related administrative role, ideally within the **construction, engineering, or manufacturing sectors**. Fresh graduates with relevant internships are encouraged to apply.
- **Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, Outlook); strong **Excel skills** are particularly valuable for data analysis and tracking.
- Familiarity with procurement software or **ERP systems** (e.g., SQL, etc.) is a plus.
- Basic understanding of construction materials, equipment, and related services.
- Strong negotiation and cost-saving mindset.
- Excellent written and verbal communication skills in English and Bahasa Malaysia.
- Ability to read and understand technical specifications or drawings is an advantage.
- Exceptional organizational skills and meticulous attention to detail.
- Proven ability to work effectively under pressure and manage multiple priorities.
- **Attributes**:

- Proactive, resourceful, and problem-solving oriented.
- High level of integrity and strong ethical conduct.
- Collaborative team player with good interpersonal skills.

**Job Types**: Full-time, Permanent

Pay: RM2,500.00 - RM4,500.00 per month

**Benefits**:

- Maternity leave
- Meal provided
- Opportunities for promotion
- Professional development

Work Location: In person