Internship Document Management

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**
- We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
- The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
- This is an exciting time to join us on this journey.
- **_Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**_**Please provide us the supporting letter from university/ college stated on the duration of the internship._**

**JOB TITLE**: INTERN DOCUMENT MANAGEMENT AND PROCESS IMPROVEMENT**

**KEY RESPONSIBILITIES**:
**Scope A (Document Management)**

The intern will be assigned to support in the Document Management process with the following key deliverables:

- Document review exercise for BMS System documents, Operating Procedures (the intern will be expected to support other departments as assigned by Legal & Compliance HOD) and identify improvement actions.
- Support on Design Flowchart and document conversion including formatting.
- Support on Document Distribution (review and approval) via O365 Planner and Nitro.

**Scope B (Records Management**

The intern will be assigned to support in the development, rollout and implementation of Petrofac Malaysia Records Management process and procedure with the following key deliverables:

- Establishment of Company Level Record Retention Schedule/policy that complies with regulatory and Petronas requirements.
- Records verification, inventory review exercise and improvement activities (the intern will be expected to support other departments as assigned by Legal & Compliance HOD) and identify improvement actions.
- Support on the CI Major Project - P2P (Disposal and Digitisation activity)
- E-learning on Web-Based Inventory Guidelines, retrieval and archival process.

**Scope C (Asset Modification Brownfield Project)**

The intern will also be assigned to assist in Brownfield projects that consists of the following assignments.
- Support on the quality checks on documentation (incoming and outgoing) as per document control process between Company and Contractor (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement action.
- Support on the review accuracy of Final Documentation.
- Support on the compilation of native drawings and Re-As built Drawings exercise.
- E-learning video on Brownfield Document Numbering and Guidelines.

**Scope D (Process Improvement)**

The intern will also be assigned to assist in process improvement projects that consists of the following assignments.
- Support on Process mapping and development of process flow diagram, data gathering and analysis.
- Support on content research and benchmarking.
- Create content/ e-learning/ interactive media/ video/ montage on process improvement.
- Support on the process improvement project.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Bachelor’s Degree in Information Management, Office Management, Record Management, Computer Science etc. with a minimum 3.5/4 or its equivalent.
- Proficient in Microsoft Office, (Excel, Word and PowerPoint).
- Proficient in editing software e.g., Computer programming languages, Illustrator, Dreamweaver, Photoshop, Canva etc. Shall have the required editing software (Preferable).
- Detail oriented and meticulous.
- Good English communication (both written and verbal)
- Creative in problem solving - able to propose/come out with relevant solution and taking action.
- Discipline - time management, personal leadership, eagerness to learn.
- Able to work under pressure and meet deadlines.
- Proactive and self-motivated
- Resourceful and willing to learn beyond textbooks.
- Good team player and prepared to lead.
- Positive Attitude
- Quality conscious