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Account Receivable Executive

3 weeks ago

Subang Jaya, Malaysia Talent Houz Full time

Industry**:Motor Vehicle Distributor/Retail**

Location**:Petaling Jaya**

The Accounts Receivable team is responsible for all aspect of finance operations of
Accounts Receivable which includes managing invoices and collection of outstanding invoices, correct accounting, journal postings and financial closings.

**Responsibilities**:
**Account Receivables operations (50%)**:

- Ensure that accounting processes and journal entries are in accordance with relevant accounting principles, internal controls and group policy as applicable.
- Ensure that journal entries are supported with relevant documents for verification and approval purpose and no omission of journal entries posting to General Ledger.
- Responsible that all documents are validated and processed before month end closing or stipulated deadline.
- Ensure timely and accurate processing of customer refund, credit notes and verification of commission.
- Responsible to verify customer details in Vehicle Management System (VMS) for scheduled issuance of official receipt by Robotic Process Automation (RPA). In the event of failure, manual issuance of official receipt is required.
- Update receipt no. for bank loan transactions and Purchase Order customer in VMS.
- Ensure official receipt is printed and sorted before mail to customer.
- Responsible for Account Receivable Ledger creation, maintenance, and credit limit - Finance company, service credit and packages and After Sales credit customer in
Autoline.
- Responsible to ensure accurate posting and allocation of daily receipts in the accounting system.
- Assess any potential exposure of doubtful debts on a regular basis.
- Attend to urgent request from business units and resolve operations issue.
- Work with Functional Stakeholders to suggest modifications to processes and implement relevant system functionality within the Finance Operations function.
- Prepare relevant schedules, necessary compilation of additional financial information analyses and comment on the Management Report for Manager, Finance Operations.
- Meet deadlines set by management on month end close and reporting.
- Take on any ad hoc tasks as advised by superior.

**Changes on monthly basis (10%)**:

- Analyse changes relating to Accounts Receivable in the balance sheet and to explain fluctuation +/- 10% of DSO.
- Conduct ageing analysis and work with business units to ensure reconciling items and clearing accounts items are follow up and rectify on timely basis.

**Transformation and digitization (15%)**:

- Participate in the development of process improvement in Finance and uphold modernization of finance skillsets. Digitize inefficiencies from existing processes.
- Propose new working methods to reduce timelines and to increase Finance service level to business units or other operations function.

**Control procedures, general ledger reconciliation and SOP (20%)**:

- Maintain strong compliance of control procedures, i.e. credit policy in carrying out daily tasks.
- Ensure timely preparation of reconciliations, i.e. inter-companies and third-party receivable to ensure all transactions have been accounted for within the Group.
- Ensure control amount in general ledger accurately tied to sub ledger and to achieve zero balance variance.
- Ensure reconciliation and clearing accounts items are cleared on timely basis, i.e. within reasonable ageing bucket.
- Ensure classification of account receivables is proper at month end.
- Ensure SOP is update timely basis to ensure they stay relevant to the current need of the company.

**Audit and tax computation (5%)**:

- Ensure timely preparation of the audit and tax schedules.
- Ensure all CP58 statement received are reconcile to the income statement.
- Manage internal and external auditors request on topics relating specifically to the company

**Experience Needed**
- 2 or more years finance experience in a progressively growing capacity.
- Diploma/Degree (any level), preferably in finance.
- Proven in growing a team and implementing transformation.
- Strong internal controls background, industry knowledge of best practice for finance operations.
- Strong command of written and verbal English.
- Ability to learn and adapt to new technologies.
- Good time-management skills and able to manage tasks in a systematic manner.
- Great inter-personal and communication skills to handle challenging discussion with diplomacy and logic.
- Able to simplify and communicate effectively.
- Team player, highly motivated, proactive and creative.

**Salary**: RM4,500.00 - RM5,500.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Accounts Receivable: 2 years (required)
- Audit: 1 year (preferred)