Executive, Corporate Services

2 weeks ago

Ara Damansara, Malaysia NOBLE STAR SERVICES SDN BHD Full time

URGENT HIRING & IMMEDIATELY INTAKE

**Job Overview**:
This role involves coordinating facilities management, office administration, vendor management, ensuring compliance with company policies, and supporting the leadership team.

RESPONSIBILITIES:
1. **Office Management**:

- Maintain and organize office systems, including filing, documentation, and inventory of office supplies.

2. **Meeting & Event Coordination**:

- Schedule and organize meetings, including booking meeting rooms, preparing agendas, and ensuring required materials are available.
- Coordinate company events, conferences, and employee activities.
- Assist in arranging travel logistics (e.g., hotel bookings, transportation) for staff and visitors.

3. **Communication**:

- Draft and proofread internal and external communications, including memos, reports, and presentations.
- Assist in maintaining effective communication channels within the company.

4. **Document & Record Management**:

- Maintain, organize, and update company records and files, ensuring compliance with company policies and legal requirements.
- Prepare, file, and retrieve documents as requested.
- Ensure proper archiving of records and documents for easy retrieval and reference.

5. **Support to Management & Staff**:

- Provide administrative support to senior management and staff, including handling personal tasks when required.
- Assist with HR functions such as processing employee documentation, assisting in payroll preparation, and maintaining employee records.
- Help with the onboarding process for new employees (e.g., document submission, office setup).

6. **Procurement & Inventory**:

- Monitor and maintain office supply inventory, ensuring that essential materials are stocked.
- Procure office supplies and equipment as needed while ensuring cost-effective purchases.
- Manage relationships with vendors and service providers.

7. **Financial & Budget Assistance**:

- Assist in managing office expenses and keeping track of departmental budgets.
- Process invoices, purchase orders, and other financial documents.
- Prepare and submit reports related to office spending and budget tracking.

8. **Compliance & Health & Safety**:

- Ensure that office facilities comply with health and safety regulations.
- Maintain and update office policies and procedures as needed.
- Assist with audits, compliance checks, and ensure adherence to company and legal standards.
- Ensure the office environment is clean, safe, and conducive to productivity.
- Manage office equipment and ensure maintenance and repairs are carried out as required.

REQUIREMENTS:

- Required language(s) : Malay & English
- Minimum Diploma
- Fresh graduate - Training provided

SALARY & BENEFITS:

- EPF
- SOCSO
- Annual Leave
- Medical Leave
- Working area near LRT Ara Damansara & Lembah Subang
- We are located nearby housing area

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: From RM2,500.00 per month

**Benefits**:

- Additional leave
- Cell phone reimbursement
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Overtime pay
- Performance bonus

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