Admin Accounts

2 days ago

Hang Tuah Jaya, Malaysia PEACE SECURITY SERVICES (M) SDN BHD Full time

**Administrative Duties**:

- Manage day-to-day office operations, ensuring smooth workflow and compliance with organizational policies.
- Oversee correspondence, documentation, and record-keeping, including preparing and submitting reports to relevant government agencies.
- Maintain accurate and up-to-date employee records, ensuring compliance with labor laws and regulations.

**Accounts and Finance Duties**:

- Process and manage accounts payable and receivable, including preparing invoices, payment vouchers, and receipts.
- Assist in payroll processing, including deductions for foreign workers' levies, taxes, and contributions.
- Reconcile bank statements and monitor financial transactions to ensure accuracy and accountability.
- Prepare financial reports, budgets, and cash flow statements for management review.

**ePerolehan System Management**:

- Administer and manage procurement processes via the **ePerolehan** platform, including vendor registration, tender submissions, and purchase orders.
- Ensure all procurement activities comply with government policies and procedures.
- Coordinate with suppliers and service providers to ensure timely delivery of goods and services.

**Coordination with Government Agencies**:

- Serve as the primary liaison with government agencies, including immigration, labor departments, and procurement bodies.
- Ensure compliance with all government regulations regarding foreign workers, procurement, and financial reporting.
- Handle renewals, registrations, and audits as required by relevant authorities.

**General Support**:

- Provide administrative support to other departments as needed.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Handle ad hoc tasks and projects as assigned by management.

**Key Skills and Requirements**:

- Proficiency in **ePerolehan** and other electronic procurement systems.
- Knowledge of foreign worker management processes and government regulations.
- Strong accounting and bookkeeping skills, including familiarity with accounting software (SQL).
- Excellent communication and organizational skills.
- Ability to work independently and prioritize tasks effectively.
- Minimum 1 **years of experience** in a similar role.
- Educational qualifications: Diploma or degree in Business Administration, Accounting, or a related field is preferred.

**Job Types**: Full-time, Permanent

Pay: RM1,500.00 - RM2,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Day shift
- Monday to Friday

**Education**:

- STM/STPM (preferred)

**Experience**:

- e-perolehan: 1 year (required)
- foreign worker management: 1 year (required)

Work Location: In person

Expected Start Date: 02/03/2025

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