Admin Assistant

**About the company**:
At pets shop, we’re not just a pet supplies store; we’re a pet-loving family on a mission to make tails wag and hearts purr Our passion for furry friends drives us to create a super welcoming space where pets and their humans feel right at home. We offer top-tier food, accessories, and services to keep our four-legged buddies happy and healthy. Join our crew and be part of a movement that’s all about making a real impact in the pet community Together, let’s create a happier, healthier world for our furry companions

**Why you'll love working here**:

- Vibrant Work Culture: _Dive into a **fun, young, and energetic environment** where creativity and enthusiasm shine Every day is a chance to enjoy what you do while making a difference
- Pet Paradise:_ Surround yourself with adorable pets all day Connect with animals and share your love for pet care in a friendly and engaging atmosphere.
- Big Dreams:_ Jump on board as we embark on an **exciting journey of growth** We’re planning to expand our operations and even aim for a public listing on Bursa Malaysia. The sky's the limit
- Career Growth: _We believe in YOU With plenty of opportunities to learn and grow, we’re committed to nurturing talent from within our team. Your ambitions matter, and we’re here to support your career journey

**About the role**:
As an Admin Assistant at Pets shop, you’ll play a pivotal role in ensuring smooth daily operations. Your responsibilities will range from preparing accurate reports and managing payroll checks to coordinating meetings and fostering supplier relationships alongside the directors. In this vibrant and collaborative environment, you’ll handle invoicing, support administrative tasks, and take on ad hoc projects, bringing efficiency and creativity to the team

**Responsibilities**:

- **Sales Reporting**: Compile and analyze sales data to produce detailed sales reports, ensuring accuracy and timely submission to management, while identifying trends and insights to support decision-making.
- **HR Payroll Support**: Verify payroll data and employee records for accuracy, assist in resolving discrepancies, and ensure compliance with HR policies and procedures.
- **Meeting Coordination and Minute Taking**: Attend meetings with the founder and key stakeholders, prepare concise and accurate meeting minutes, and ensure timely distribution to relevant parties while tracking follow-up actions.
- **Invoice Management**: Prepare, issue, and manage invoices for clients, maintain accurate records of billing activities, and follow up on outstanding payments to ensure timely collections.
- **Supplier Liaison**: Act as the primary point of contact for suppliers, manage orders, monitor delivery schedules, and resolve any discrepancies to maintain effective supplier relationships and seamless procurement processes.
- **E-Commerce Procurement & Ad Hoc Tasks**: Handle procurement from e-commerce platforms, manage shipment details, ensure timely order fulfilment, and assist with various administrative duties or special projects as needed, demonstrating flexibility and proactive problem-solving.

**Requirements**:

- Possess a minimum of a Diploma or bachelor's degree in business administration, Office Management, or a related field.
- A minimum of 1 year experience in administrative roles preferred, fresh graduates with strong organizational skills are encouraged to apply.
- Ability to maintain discretion and handle confidential information professionally.
- Proficiency in Microsoft Office (Word and Excel).
- Mandarin speaking and writing skill is required.

**Good-to-know**:

- **Fast-Track Promotion**: Shine bright We love to spot talent and reward it with quick promotions.
- **Dynamic Vibes**: Get ready for a fun, fast-paced environment.
- **Work Schedule**: 6 days work week, 8 hours a day

EA License: JTKSM1333

**Job Types**: Full-time, Permanent

Pay: RM2,000.00 - RM2,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

**Education**:

- STM/STPM (preferred)

**Experience**:

- Administration: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Work Location: In person